School Psych AI

Compensation

Full Description

School Psych AI is looking for a Chief of Staff & Operations Lead to serve as the founder’s right hand and execution partner. This role exists to take ownership of day-to-day operations, coordination, and follow-through so the CEO can focus on product direction, partnerships, and growth. This is a hands-on role for someone who gets things done, closes loops, and does not need constant direction. You will operate across operations, admin, marketing execution, brand oversight, and internal coordination. What You'll Do Executive & Administrative Operations (30%) • Manage CEO's calendar, scheduling, and meeting coordination • Process invoices, quotes, POs, and vendor applications • Prepare NDPAs for districts and maintain compliance documentation • Handle payroll processing, tax compliance, and check deposits People & Performance Management (20%) • Track employee time, compensation, and performance metrics • Manage contracts for team members and contractors • Support HR administrative needs and onboarding logistics • Maintain internal compliance and risk management documentation Brand Stewardship & Creative Operations (25%) • Serve as brand guardian: review and approve all graphics, presentations, and marketing materials • Lead visual direction for product images, ads, and user-facing content • Monitor brand voice and protect against off-brand language • Ensure consistency across all communications and creative assets Marketing & Community Operations (25%) • Schedule and publish daily social media content (Instagram, TikTok, Facebook) • Manage 13K+ member Facebook community and monitor engagement • Coordinate email campaigns for 25K+ subscriber list • Track campaign performance and support content personalization by audience What You Bring • 3+ years experience in operations, executive assistance, or marketing operations (startup/small business experience preferred) • Exceptional organizational skills with ability to manage multiple systems simultaneously • Strong eye for design and copywriting with instinct for brand consistency • Comfortable with financial administration (invoicing, payroll, contracts, compliance) • Proficient with tools like Intercom, Wix, social media schedulers, and payroll systems • Proactive problem-solver who anticipates needs and takes initiative • Excellent written communication and high attention to detail • Discretion with confidential information (payroll, contracts, performance data) Success Looks Like • Administrative tasks processed within 48 hours • 100% on-time payroll and compliance deadlines • CEO's calendar optimized with minimal conflicts • Brand consistency maintained across all materials • Social media published daily without CEO involvement • Email campaigns executed on schedule with proper segmentation Why This Role Matters This role is about speed, accuracy, and consistency. Done well, it becomes one of the most trusted and impactful positions in the company. Compensation & Benefits Total Compensation: $55,000 - $70,000 • Base Salary: $45,000 - $55,000 (based on experience) • Comprehensive health insurance • Generous PTO + paid holidays • Professional development budget • 100% remote with truly flexible schedule • Structured salary reviews at 6 and 12 months with performance-based increases How to Apply We're looking for someone who is consistent, reliable, and takes real ownership of their work. You take initiative, anticipate needs, and execute. If you're self-motivated, highly organized, detailed oriented, and have strong communication skills, we'd love to hear from you! Please submit: • Your resume • A brief cover letter that specifically addresses: • Examples of how you've demonstrated consistency and reliability in previous roles • How you keep yourself accountable and organized when working independently • A time when you took initiative without being asked • How you handle and incorporate feedback School Psych AI is committed to creating an inclusive environment and is an equal opportunity employer. Job Type: Full-time Pay: $45,000.00 - $55,000.00 per year Benefits: • Dental insurance • Health insurance • Opportunities for advancement • Paid time off • Professional development assistance • Vision insurance • Work from home Application Question(s): • This is a 100% remote position. Describe your workspace in detail. Do you have internet connectivity? • Are you legally authorized to work in the United States? Yes No • How many years of operations, executive assistance, or marketing operations experience do you have? Less than 1 year 1-2 years 3-4 years 5+ years • Are you comfortable managing payroll, invoicing, contracts, and basic financial administration? Yes, I have direct experience with these tasks Yes, but I would need some initial guidance No, but I'm willing to learn No • This role requires reviewing and approving brand materials (graphics, social posts, presentations) to ensure consistency. How would you rate your eye for design and brand voice? Strong - I can immediately identify off-brand content Good - I understand brand guidelines and can apply them with some direction Basic - I would need significant training in this area Work Location: Remote