Save the Children 2022

Compensation

Full Description

About the position The Administrator, Office of the Chief Marketing and Growth Officer, provides administrative support and contributes to division-wide operations to ensure the smooth running of a fast-paced team. In this role, you will work with the Chief of Staff, Marketing and Growth, to complete key tasks that facilitate ongoing work in the division and to improve day-to-day operations. You will work as a centralized support system for various departments across the team, acting as an agile, surge-able administrative function. Core tasks will include support towards department operations such as credit card reconciliation, subscription management, and administrative project management. As needed, you will provide surge support to the different M&G departments for information management, event support, and more. You will serve as a key coordinating role for the team and will contribute to building processes, tools and ways of working for a new division. Responsibilities • Coordinate across teams for inputs to division-wide materials such as presentation decks, team communications, and reporting • Contribute to implementation of department-wide training strategies and initiatives, including liaising with other departments in the organization as needed  • Serve as Contract Repository Administrator and Timesheet Coordinator for M&G • Process divisional recurring business credit card expense reimbursement • Create and manage a subscription tracker for all subscriptions owned by the division • Support team-wide meeting logistics including scheduling, agenda dissemination and follow-up as well as catering and room set-up as needed for senior level and strategic external meetings • Provide travel logistics support for M&G SLT • Special projects assigned (i.e., support on creation of a new merged divisional SaveNet page, in line with BTS and agency strategy, and creation/management of an operational calendar to track senior leadership team initiatives) • Coordinate team’s internal and external knowledge management resources, including but not limited to the M&G SaveNet page, organizational charts, and distribution lists • Contribute to the drafting, design, finalization and roll out of Standard Operating Procedures (SOPs) and other guidance materials for the M&G division • Support development and rollout of training materials, including New Employee Orientation (NEO)  • As needed, support departments to collect and input data and maintain dashboards and corresponding data sources to ensure regular and up to date visual production of portfolio analysis (AMS, BBEC) • As needed, provide stewardship-related event / field trip support • Making travel arrangements and preparing trip binders Requirements • Minimum of a High School Diploma or equivalent, plus at least 1 year of relevant experience or education • Professional proficiency in/ MS Office suite • Professional proficiency in spoken and written English Benefits • Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays and hybrid working opportunities • Health: Competitive health care, dental and vision coverage for you and your family • Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits • Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees • Retirement: A retirement savings plan with employer contributions (after one year) • Wellness: 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events • Employee Assistance Program : free and confidential assessments, short-term counseling, referrals, and follow-up services • Learning & Growth: Access to internal and external learning & development opportunities and mentorships