Sarah Lawrence College

Compensation

Full Description

### Job Description • *Marketing Operations Manager** • *Sarah Lawrence College** Sarah Lawrence College seeks a **Marketing Operations Manager** to play a central role in the efficient functioning of the Office of Marketing & Communications. This highly organized and detail-oriented professional will oversee vendor coordination, purchasing, production and mailing logistics, and administrative operations that support the College’s marketing and communications initiatives. The ideal candidate is a strong communicator and project manager who thrives in a fast-paced, collaborative environment, has a working knowledge of print and mailing processes, and enjoys ensuring that creative and strategic teams can do their best work. ### Essential Duties & Responsibilities • *Print & Production Management** - Manage logistics for print, mail, signage, large-format graphics, and promotional items, ensuring quality standards, safety compliance, timelines, and budgets are met. - Clearly communicate project requirements to vendors and relay technical specifications (e.g., deadlines, file formats) to stakeholders. - Oversee reviews and approvals for proofs (physical and digital), coordinating timely markups, adjustments, and sign-offs. - Ensure proper archiving of final production files. - Maintain a well-organized sample library. • *Direct Mail & Shipping Logistics** - Coordinate direct mail projects with internal departments and external vendors, including the U.S. Postal Service and mail houses. - Manage recipient lists, postage options, and print asset inventories (e.g., stationery, brochures). - Verify that all designs meet postal regulations. • *Budget, Purchasing & Vendor Coordination** - Track and manage project costs in compliance with College purchasing procedures. - Prepare, submit, and maintain accurate records of purchase orders, invoices, job requisitions, and expense reports. - Process vendor and freelancer invoices, ensuring approvals, payments, and logging in the department’s master budget. ### Additional Responsibilities - Manage inbound and outbound mail and package deliveries for the office. - Monitor departmental phone lines and email inbox, responding or forwarding inquiries as appropriate. - Advise on the selection and ordering of promotional items. - Order office supplies and manage routine purchasing needs. - Perform other duties as assigned by supervisor. ### Required Qualifications - Minimum of **five years’ experience** in operations, project management, print production, and/or mailing services. - Strong organizational skills with the ability to manage multiple projects simultaneously and with attention to detail. - Competency in bookkeeping functions (e.g., budget tracking, invoice processing). - Excellent written and verbal communication skills. - Technical aptitude and eagerness to learn tools and processes that improve departmental efficiency. ### Physical & Cognitive Requirements - Primarily sedentary work with extended periods of sitting and computer use. - Frequent verbal and written communication. - Ability to organize and synthesize detailed information. - Regular walking, standing, and occasional lifting required. ### Preferred Qualifications - Competency with **Adobe Creative Cloud** (InDesign, Photoshop, Illustrator), particularly for preparing files for production. - Experience working within **higher education or nonprofit organizations**. - Ability to travel regionally to vendors and mail houses (mileage reimbursed per IRS rates). ### Salary • *$68,000 – $75,000 annually** ### Equal Employment Opportunity Statement Sarah Lawrence seeks to recruit and retain a diverse administration, staff, and faculty. Every job opening is viewed as an opportunity to increase diversity, and every effort will be made to expand the applicant pool in accordance with these goals. Please see our [Nondiscrimination Policy](https://www.sarahlawrence.edu/) For more information about Sarah Lawrence College, our curriculum, teaching methods, and philosophy of education, please visit: [www.sarahlawrence.edu](https://www.sarahlawrence.edu/)