Rutgers University

Compensation

Full Description

Position Details Position Information Recruitment/Posting Title Program Coordinator I Job Category URA-AFT Administrative Department SAS - SBS Division Overview The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff. Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values. Posting Summary Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the Division of Social and Behavioral Sciences within the School of Arts and Sciences. Reporting to the Director of Finance and Operations and in collaboration with the Social and Behavioral Sciences Business Specialist and Center directors, the Program Coordinator I delivers comprehensive support to SBS area centers and affiliated units. This role is responsible for coordinating programs, projects, curricular activities and related operations while ensuring the effective management of records, statistics, reports, and documents. Among the key duties of the position are the following: • Provides assistance with divisional projects and initiatives and serves as back up preparer for the SBS division. • Prioritizes tasks and resolves routine conflicts. • Develops and implements administrative guidelines and procedures. • Plans, organizes and executes programming and other events, and meeting arrangements. • Creates and disseminates informational and marketing materials. • Maintains listservs, websites, and databases while providing direct administrative support to center directors. • Processes administrative documents and data to align with the unit’s mission, vision, and goals. • Supports research activities, handles fiscal functions and acts as a liaison within and outside the unit. • Navigates both routine and complex tasks. • Handles fiscal management, grant support, procurement, expense reimbursement, course scheduling, and human resources/academic personnel processes. FLSA Nonexempt Grade 04 Salary Details Minimum Salary 59893.480 Mid Range Salary 73909.480 Maximum Salary 87925.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: • Medical, prescription drug, and dental coverage • Paid vacation, holidays, and various leave programs • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options • Employee and dependent educational benefits • Life insurance coverage • Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview. Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience • Bachelor’s degree in a related field and two years of relevant work in program coordination or administrative function or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of academic faculty and student affairs, office administration, work organization and coordination. Certifications/Licenses Required Knowledge, Skills, and Abilities • Ability to effectively work on multiple projects simultaneously. • Ability to have a team-oriented, positive approach towards work. • Excellent interpersonal and communication skills. • Strong computer literacy (MS Word, Excel, PowerPoint, website management, etc.). Preferred Qualifications • Knowledge of academic operations. • Experience with Rutgers or other university applications (Cornerstone, Oracle, SAS portal, Concur, ROCS) or previous work experience in a university environment. • Familiarity with working with faculty and students. • Understanding of undergraduate and graduate programs. Equipment Utilized • Word, Excel, Power Point, Outlook email, SIRS, BLUE, CSS, Degree Navigator, DICES, Sakai, Joomla, HCM payroll, RU Market Place and other systems and applications as needed. Physical Demands and Work Environment Special Conditions • Ability to lift 25 lbs. • Occasional evening or weekend hours. • Occasional travel between campuses. Posting Details Posting Number 25ST2184 Posting Open Date 10/21/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Livingston (RU-New Brunswick) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.