RTS Financial

Compensation

Full Description

Note: The job is a remote job and is open to candidates in USA. RTS Financial is a fully remote company specializing in talent management, brand consulting, and gaming expertise. They are seeking an Operations Assistant & Team Administrator to provide direct support to the executive leadership team while managing critical operations and events for the team. Responsibilities • Manage executive calendars, including scheduling across multiple time zones • Handle confidential information with discretion and professionalism • Track action items for leadership meetings • Schedule candidate interviews and manage candidate communications • Support onboarding of new hires, ensuring smooth integration into tools and culture • Manage expense reports, invoicing, and approval coordination • Assist in tracking and maintaining personnel documentation for compliance • Help ensure onboarding/offboarding processes align with company policy • Support the COO and external HR/legal partners with compliance-related filings or audits • Maintain confidentiality and help uphold workplace standards and remote work policies • Assist with planning and logistics for company retreats, leadership off-sites, and team gatherings • Support vendor sourcing and negotiations for venues, travel, and services • Coordinate itineraries and communications to ensure seamless team experiences • Serve as the central point of contact for administrative needs across the company • Assist with tracking deadlines, priorities, and operational tasks • Support culture-building initiatives for a remote-first workforce Skills • 2-5 years of experience in operations, executive support, or administration in a fast paced environment • Proven success supporting executives or leadership teams, preferably in California • Strong organizational skills with the ability to manage multiple priorities simultaneously • Excellent written and verbal communication skills • High degree of professionalism, discretion, and confidentiality • Proficiency in productivity tools (Google Workspace, Slack, etc.) • Experience coordinating interviews, travel, and events • Experience in startups, gaming, or entertainment industries • Prior event or retreat planning experience • Familiarity with recruiting coordination and applicant tracking tools • Background in supporting distributed/remote teams Benefits • Flexible remote work arrangement within California • Opportunity to directly support a high-performing executive team • Participation in annual company retreat and team gatherings Company Overview • RTS Financial offers financial & carrier services, an integrated, easy-to-use solution for factoring, fuel discounts and trucking software. It was founded in 1995, and is headquartered in Overland Park, Kansas, USA, with a workforce of 201-500 employees. Its website is https://www.rtsinc.com.