Rowan University

Compensation

Full Description

Job no: 501146 Work type: Regular Full-Time Location: Camden, New Jersey Categories: Professional Essential Duties and Responsibilities Program Support • Provide administrative and operational support for the Camden Cancer Research Center as well as current and new programs in Biomedical Sciences • Assist with the preparation of materials and meeting program development timelines • Schedule and attend program meetings • Create, maintain, and manage databases of key success metrics Event Planning and Coordination • Serve on BMS event committees and contribute to planning meetings • Organize seminars, symposiums, and retreats for faculty, staff, and students • Planning and execution of major BMS events such as the annual retreat, the seminar series, faculty recruitment, and research symposia • Coordinate logistics, including agenda development, catering, supplies, and vendor contracts • Secure reservations for dinner with speakers and key faculty • Process guest speaker travel and miscellaneous expense reimbursements following Rowan University guidelines and policies • Occasional evening and weekend event assignments Supervision of Student Workers and Clerical Staff • Assign tasks, provide guidance, and monitor the progress of student workers and part-time clerical staff • Ensure timely completion of assigned duties and provide feedback as necessary Faculty Recruitment • Participate in search committees, as needed, for faculty, staff, and managers • Enter and maintain PageUp records for new hire faculty • Arrange travel and accommodations for candidate visits • Work with moving companies to arrange for relocation of new hires; process relocation reimbursements for new hire faculty • Prepare Faculty Appointments and Promotions packets; review packets and work with faculty to ensure that all required guidelines established by Rowan University and CMSRU Office of Faculty affairs are met. • Enter and maintain accurate faculty information into Rowan Identity Management System (RIMS) Forms and Document Management • Take, format, and distribute minutes for various department, research, and committee meetings, including the CMSRU Research Committee and the CMSRU Conflict of Interest Committee • Prepare research-related materials and presentations utilizing professional writing and formatting skills for the CMSRU quarterly Medical School Board meetings and the Camden Cancer Research Center Board meetings • Develop and maintain databases relevant to the research output performance of BMS faculty, publication output, and performance indicators • Prepare, organize, and maintain research-related materials for continuous LCME accreditation readiness • Develop, maintain, and assist in the implementation of administrative standard operating procedures • Create and maintain BMS forms, including laboratory trainee onboarding documents, summer program documentation, and SOPs • Maintain a secure, shared database for departmental forms and documentation Webpage and Online Platform Maintenance • Regularly update the BMS webpage • Work with Coriell and MD Anderson at Cooper webpage developers to maintain continuity with Camden Cancer Research Center webpages Department Support • Provide support for the Office of the Head/Associate Dean for Research, including email communication, calendar management/meeting requests, travel arrangements, and inquiry responses • Coordinate vendor contracts and agreements, ensuring compliance with university procurement policies • Establish standard operating procedures (SOPs) for various BMS functions Qualifications and Skills • Bachelor’s degree in a related field preferred, or equivalent work experience • Strong organizational, time management, and multitasking abilities • Excellent written and verbal communication skills • Experience with financial processing, and event planning • Ability to handle sensitive and confidential information with discretion • Demonstrated ability to work independently in a fast-paced department while maintaining professionalism and confidentiality • Exceptional relationship-building skills; must be able to communicate, interact, and work effectively with students, faculty, staff, and all external constituencies • Advanced organizational skills and attention to detail; ability to adapt to changing priorities and deadlines • Strong project management skills, including coordination and successfully completing multiple projects with competing deadlines • Enthusiastic attitude, optimistic, and collaborative • Proven expertise in Microsoft Outlook, Word, PowerPoint, and Excel • Ability to navigate university electronic resources and outside online assets related to job duties, such as cloud-based services, databases, and other sites linked to job duties REQUIREMENTS: NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Four (4) years of professional position-related experience. OR Possession of a bachelor's degree from an accredited college or university. OR Possession of an associate's degree; and two (2) years of professional position-related experience. NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions. Salary • In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is CWA: Range 16 ($51,479-$58,462), with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors. • For internal applicants, salary is determined per the Pay Adjustment formula (NJAC 4A:3-4.9 & 4.10) Benefits • For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents). • For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/ Notes • Only completed online applications submitted on or before the deadline will be considered. • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. Advertised: Feb 6 2026 Eastern Standard Time Applications close: Feb 20 2026 11:55 PM Eastern Standard Time