Robert Half

Compensation

Full Description

Our team is seeking an Office & Facilities Coordinator to provide essential administrative and operational support, ensuring a welcoming, well-organized, and efficient environment for our staff and guests. This role is integral to maintaining daily office operations, supporting the Leadership Team, and helping make our workspace a great place to work. This is a contract with potential to hire opportunity. Key ResponsibilitiesVisitor & Phone Management: Greet visitors and answer incoming calls professionally, providing a positive first impression.Meeting Coordination: Assist with scheduling meetings, reserving conference rooms, and ensuring meeting spaces are tidy and fully equipped throughout the day.Expense Reporting: Process expense reports for up to seven Leadership Team members, utilizing company protocols.Access Management: Oversee building and office access, including the distribution and tracking of garage stickers, key cards, and door fobs; collaborate with IT for Brivo app access.Data Entry & Document Prep: Perform basic data entry and support document preparation as needed.Internal Communications: Help draft and distribute internal company communications and announcements.Facilities Support: Identify building repair needs, report issues and follow up; coordinate with outside vendors for scheduled maintenance and deliveries.Kitchen & Supplies Upkeep: Prepare coffee daily, check and replenish kitchen supplies, run and unload the dishwasher and clean common kitchen appliances and spaces weekly; keep kitchen organized and sanitary.Basic Maintenance: Coordinate repairs (e.g., contacting plumbers for issues) and track routine tasks, such as water and ice filter changes.Mail & Package Handling: Receive and sort incoming deliveries, manage outgoing mail, and ensure the mail/copy room is well-organized and stocked.Supply Ordering: Monitor and order office supplies and coordinate printer maintenance with vendors when needed.Meeting Room Service: Ensure all meeting areas are clean and ready between uses, including whiteboard cleaning and removal of food/drinks/trash.Office Errands: Drive the company vehicle to Costco monthly to purchase approved snacks; regularly restock snacks and general office supplies.