Robert Half

Compensation

Full Description

We are seeking a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis.Key Responsibilities:Provide comprehensive administrative support, including accurate hard copy and electronic filing.Prepare and process documents in Microsoft Word and Excel, including the creation and modification of spreadsheets using formulas and basic to moderate Excel functions.Create and edit PDF documents using Adobe software.Organize, upload, and maintain files in SharePoint to ensure efficient digital records management.Bind (spiral binding) and scan documents as needed.Assist with property billing processes and track Certificates of Insurance (COIs).Handle mailings—including FedEx, certified mail, and other shipping methods.Follow templates for setting up annual files (budgets, year-end reconciliations, etc.).Coordinate and communicate with tenants, vendors, and internal departments regarding work schedules, inspections, maintenance issues, and landlord concerns.Research new vendors, retailers in specific markets, or other items online as requested.Prepare standard business correspondence and lease documents, including exhibits in PDF format and Letters of Intent (LOIs) to prospects.