Robert Half

Compensation

Full Description

We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply.Responsibilities:• Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes.• Assist with scheduling deadlines and managing logistics for safety meetings and office drills.• Manage calendars for management, schedule appointments, and arrange travel as needed.• Submit and reconcile expense reports in a timely manner.• Update and maintain division policies and procedures as required.• Research vendors and suppliers to order office and program supplies.• Provide scheduling services tailored to the needs of various service lines.• Answer inbound calls and handle receptionist duties to ensure smooth office operations.• Perform data entry tasks accurately and efficiently.• Take on additional responsibilities and projects as assigned.