Ring & DuChateau, LLP | Consulting Engineers

Compensation

Full Description

Ring & DuChateau, a team of 95+ engineers, designers, technicians, and support staff dedicated to engineering design and service excellence, is seeking a full-time Receptionist / Administrative Assistant in our Brookfield Office. This role delivers a professional first impression for clients and provides administrative support to design, accounting, and human resources teams. Ring & DuChateau prides itself on our employee centric culture which supports the interests, goals, and needs of our employees. When you join our team, we strive to understand your professional interests and encourage professional development, by staying current in products, processes, and materials and by providing continuing education programs to foster your professional development. In this role you will: • Open and close the office daily; maintain a neat, professional environment. • Greet guests and answer incoming calls in a courteous, professional manner. • Manage incoming and outgoing mail, deliveries, and shipments. • Order office and kitchen supplies; coordinate vendor service calls. • Provide administrative support to design professionals, including formatting documents, preparing presentations, and processing project deliverables. • Support HR with onboarding, recordkeeping, interview coordination, meeting logistics, and events. • Assist accounting with invoices, expense reports, and project setup in Deltek Vantagepoint. • Schedule Lunch & Learn sessions with vendors. • Perform clerical tasks such as filing, photocopying, proofreading, and data entry. • Maintain confidentiality and handle assignments with accuracy and professionalism. • Other duties as assigned. You will need to have: • Associate degree preferred, or equivalent combination of education and experience. • Minimum of 3 years administrative experience preferably in a professional services environment. • Proficiency with Microsoft Office products (including Word, Excel, PowerPoint and Outlook; Deltek Vantagepoint and BambooHR a plus. • Experience with calendar management / scheduling • Strong communication skills both verbal and written • Excellent organizational skills with the ability to manage multiple priorities. • Ability to type 50+ wpm and learn specialized software. • Problem-solving skills and commitment to confidentiality. • Ability to work in a fast paced, team environment with all levels of staff and outside contacts. EEO/AA