RemX Specialty Staffing

Compensation

Full Description

IMMEDIATE opening for a Sr. Administrative Assistant to support 3-4 leaders. The highly organized Assistant will engage in managing calendars, drafting presentations, correspondence & reports and executing moderately complex requests on an ad-hoc basis. Additionally: • Contribute to event coordination and execution by gathering materials, planning, and arranging medium-scale events; ensure availability of audio-visual equipment, conference rooms, and catering; distribute the agenda; taking meeting minutes, summarizing and finalizing meeting summaries, generating and ensuring action item follow through, and coordinating guest presentations in meetings. • Process invoices and resolve intricate discrepancies. • Collaborate cross-functionally and/or externally to achieve effective business decisions. • Draft moderately complex PowerPoint presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables in support of leadership. • Write detailed correspondence (e.g., letters, reports, confidential documents) to staff, managers, and external members/providers; update department documents to ensure integrity as needed. • Screen and refer incoming and outgoing mails, calls, and visits to the appropriate staff member. • Coordinate event vendor relations activities: communicating and resolving moderately complex information with vendors regarding member or internal goals or issues; initiating support for proposals with vendors or sponsors on teams’ behalf; and gathers information in support of negotiating vendor agreements (e.g., caterers, hotels) to obtain best value. • Compile and collect information needed to complete project tasks and results; format standard graphs, spreadsheets, and reports. • Other duties as assigned. Job Requirements • Minimum 4 years administrative support of high-level leadership • Experience with calendar management and taking minutes • Intermediate to advanced working knowledge of Microsoft Office Suite, including Teams • Effective written and oral communication skills • Attention to detail and highly organized • Helpful: healthcare experience but not required