Regbase

Compensation

Full Description

Regbase is looking for an organized, experienced Executive Assistant to help our small founding team stay focused, responsive, and on track. Location: New York City What you’ll do Manage calendars, scheduling, travel, and meeting logistics Coordinate follow-ups after client, prospect, and partner meetings Maintain organized records of conversations, tasks, priorities, and next steps Draft and send routine emails, calendar invitations, Linkedin messages, and reminders Help prepare for conferences, client meetings, and investor updates Support basic expense management, vendor coordination, and administrative needs Create lightweight systems that help the team prioritize work and reduce dropped balls Take on evolving operational projects as the company grows, with the potential for an operations role promotion What we’re looking for Patience, strong organizational skills and attention to detail Comfort following up persistently and respectfully with busy people Clear, professional written and verbal communication (you will need to talk to strangers at conferences and be able to send follow-up emails independently) Ability to manage multiple priorities without losing track of details Experience supporting an executive, founder, or small team is strongly preferred Comfortable working in a fast-moving startup where responsibilities may change week to week Discretion and sound judgment when handling sensitive information Familiarity with Google Workspace, calendars, spreadsheets, Slack and Notion ideally Nice to have Client-facing, sales, or customer-support experience Conference or event coordination experience The ability to start part-time and transition to full-time after a trial period Compensation Target range: approximately $70,000-$80,000 annualized, depending on experience and hours Ideally open to a part-time arrangement initially with conversion to full-time after a trial