Recording Academy

Compensation

Full Description

WHO WE'RE LOOKING FOR The Recording Academy is seeking a qualified Executive Assistant to provide administrative and project support to the Partnerships & Business Development team. The Executive Assistant will also provide some administrative support to the Senior Client Services Director when needed. You are able to multi-task, stay organized, and handle delicate situations with maturity. You have solid interpersonal skills with the ability to adapt to various personalities while providing excellent customer service. You are excellent at managing up and problem solving. WHAT YOU’LL DO • Serve as the first point of contact for the department. • Maintain and manage calendars. • Schedule and organize meetings including creating agendas, supporting materials, and recap notes and reports. • Coordinating travel. • Reconcile expense reports. • Generate and track invoices. • Scan and copy documents. • Organize and maintain electronic files, including on Sharepoint. • Order departmental office supplies. • Provide support on-site during GRAMMY Season and at select events throughout the year. • Other administrative duties as needed. SKILLS & EXPERIENCE • Bachelor’s degree in Business Administration, Marketing or similar field. • 3-5 years of related administrative experience, preferably in Sales, Marketing, or Communications, and/or equivalent combination of education and experience. • Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) and familiarity with Sharepoint. • Excellent organizational skills and attention to detail. • Ability to work efficiently while managing workload and meeting deadlines, keeping information organized and accessible. • Strong written and verbal communication skills with excellent customer service and the ability to maintain a professional and diplomatic demeanor at all times. • Excellent interpersonal skills with the ability to solve problems and maintain composure in highly-sensitive situations while maintaining confidentiality. • Must be flexible and adaptable with the ability to pivot and prioritize due to frequent changes, delays, or unexpected events. • Willingness and availability to work overtime as needed . PHYSICAL DEMANDS FOR CERTAIN ROLES The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time. The employee will be required to lift and/or move up to 60 pounds. SALARY AND BENEFITS The starting salary for this position is between $56,500 to $61,800 per year, benchmarked against industry standards. Salaries for positions required to be in specific geographic locations reflect the corresponding labor market. The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements and will include our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more). Explore our career opportunities to join a team that values creativity, innovation, and diversity. ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES RECORDING ACADEMY The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators. LATIN RECORDING ACADEMY The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin GRAMMY Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin GRAMMY Cultural Foundation. LATIN GRAMMY CULTURAL FOUNDATION The Latin GRAMMY Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives. MUSICARES A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs. GRAMMY MUSEUM The GRAMMY Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include GRAMMY in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States. EQUAL OPPORTUNITY The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.