Randstad USA

Compensation

Full Description

• 6 month timeframe* • There is up to 30% domestic travel and some programs could result in 2 nights on the road* The Corporate Meetings & Events Team is part of the larger Firmwide Events structure, responsible for delivering best in class events and programs for a range of clients inside and outside of the firm. The team, in close partnership with colleagues across all lines of business, manages the entire event planning process from conception through event completion. As the Corporate Responsibility Event Planner, you will support the strategy and execution for our Corporate Responsibility (CR) department, which oversees the development and implementation of the firm’s CR agenda and initiatives. You will report to the Vice President of Events for Corporate Responsibility on the Corporate Firmwide Events team, specifically supporting the Market Leadership Teams (MLT). Working closely with MLT leadership and regional and national MLT team members, you will partner with and support the Vice President on an array of events designed to advance the firm’s business goals in the communities we bank and serve. You will plan, manage, and execute client events both independently as well as in partnership with the Vice President. Job responsibilities: • Deliver strategic events programming that drives meaningful interactions with external and internal audiences, raises awareness of CR initiatives and efforts and support the department’s goals. Provide strategic input and recommendations when collaborating with cross functional project teams when executing programming, including complex in-person and virtual events that range from 10 to 1,000 attendees. • Plan and support all aspects of events with various degrees of complexity, including but not limited to: • Site selection via RFP process and vendor negotiation • Manage invitation process and RSVPs, including creating regular and ad hoc reports • Manage attendee hotel and travel (air/ground travel) • Total logistics coordination (setup, catering, décor, audio visual, speakers) • Create and print collateral such as menus, security passes, directional signage, etc. in partnership with graphic designer • Coordinate of giveaways and event activities • Manage onsite event supplies, including printing name badges and table tents, and packing event-related materials • Coordinate shipping of materials to/from events and ensure their ahead of time arrival • Support events onsite with registration, setup, and other misc. assistance • Invoice processing, monthly reconciliation of p-card statements, and budget ownership • Deliver event standards at every level • Mitigate risk and compliance aspects for all events • Ensure department calendars, databases and systems are kept up to date Required, qualifications, capabilities, and skills: • 4-6 years of experience in events and project management or closely related field • Excellent written and oral communication skills; ability to deliver messages clearly and succinctly • Ability to manage projects across businesses, functions and geographies and to build strong relationships with diverse audiences • Exceptional client focus and service ethic • Self-starter, strong sense of ownership, extremely organized, detail oriented with strong commitment to accuracy, forward-thinking, proactive • Strong analytical and problem-solving skills • Ability to multi-task in a fast-paced environment • High degree of professionalism, flexibility, good judgement and discretion • Capacity to manage multiple people on the event site • Calm appearance under pressure – ability to respond quickly and diplomatically to stressful, difficult, fast-paced and changing situations • Ability to work extended hours, which may include evening and/or weekend event support • Proficient in Microsoft Office suite including Excel, Word, PowerPoint and Outlook • Travel to offsite locations as necessary