RA Management Services

Compensation

Full Description

Position Description Summary The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations. Essential Job Duties • Prepare written materials and correspondence. • Manage calendars for project supervisors and inspection staff. • Coordinate meetings, prepare agendas, and take meeting minutes. • Copy and scan documents as needed. • Maintain project logs and documentation. • Handle phone calls, greet visitors, and assist them. • Support communication with project supervisors and inspection staff for document control. • Track financial documents for budgeting. • Manage office duties and support inspection staff, including office supplies. • Serve as a liaison between inspectors and project management/document control. • Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings. • Organize filing systems from pre-construction to project close-out. • Ensure that the issued inspection documents are maintained and in compliance with contract documents and LAWA requirements. Hardware/Software Knowledge • Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.). • Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.). Professional Experience Level/Other Qualifications • 10 years or more experience as an administrative assistant • Collaborate well with others and report directly to SCI & PCI inspectors. • Write and communicate clearly. • Provide accurate and timely reporting and suggest improvements. • Strong organizational skills in a fast-paced environment. • Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines Education/Training • Post-Secondary Education Element-Specific Requirements/Notes • May assume other duties as required/needed • Maybe required to work various shifts as needed • The candidate should pass the federal background check and LAWA Badge will be required