Presence-Based Coaching

Compensation

Full Description

Job Description: About the Work This role will be the primary support role for Barrett Brooks, CEO of both Presence-Based Coaching and Good Work. Presence-Based Coaching has a 20-year legacy of delivering world class coach certification training programs to aspiring and experienced executive, leadership, and developmental coaches, as well as leadership development training programs within teams and organizations. Good Work is the umbrella for Barrett's 1:1 executive coaching work with world class creators, his podcast (Good Work with Barrett Brooks), and Little Leadership Lessons (his weekly newsletter). Our collective mission is to help high-performing creators, leaders, and entrepreneurs transform their inner lives so they can thrive in their outer world: their companies, their families, and their communities. We work with:Seven-figure creators at the top of their industriesMission-driven entrepreneurs navigating major inflection pointsLeaders and coaches committed to presence, wholeness, and deep service We support them through:1:1 coachingGroup coaching programsLeadership development training (Presence-Based Leadership)Coach certification training (Presence-Based Coaching)Writing & podcastingAbout the Role Important: this role requires you to be based in Portland, Oregon full-time, with in-person working sessions multiple times per week. This is not a traditional EA role. It is a high-level Executive Business Partner position designed for someone who wants to grow into a Chief of Staff over time. This role exists to make sure I have the most leverage possible from my time. It's important that you know who you'll be working with so closely, so I've put together this guide to understanding and working with me. You will serve as the primary integrator across my coaching business, content creation, travel, personal rhythms, community, and the scaling of Presence-Based Coaching. Your job is to free up my time, energy, and attention for the work only I can do:Creating vision and strategyLeading the teamCoaching with clientsWriting and podcastingDelivering trainingSpeaking It will be your job to build the systems that help everything else run smoothly. This role blends:Executive assistantClient experience leadResearch coordinatorPodcast guest managerCommunity & relationship managerWellness & logistics organizerTravel strategistSecond brain builderRhythm & routine architectWho This Role Is For This is a role for someone who loves being at the center of a founder's world, not someone who wants to tolerate it. You'll thrive here if you are:Deeply organized & operationally brilliant: You love bringing order to complexity, building elegant systems, and keeping trains running on time... even when there are 14 trains and 9 different destinations.Emotionally intelligent: You can handle emotional nuance, high-stakes client situations, and relational complexity without absorbing it.Steady, grounded, and proactive: You feel energized, not overwhelmed, by being someone's right hand.Detail-obsessed: You catch the things other people don't. You love precision. You care about the small touches.Relationship-oriented: You understand that high-performing people feel lonely and unseen. You treat clients, guests, and partners with warmth, presence, and professionalism.Hungry to grow: You're looking for more than admin work. You want strategic exposure, real autonomy, and a path to greater responsibility.Based in Portland, OR and excited to work in-person: You appreciate that some of the most important work happens at a kitchen table, a whiteboard, or together during deep work sessions.Who This Role Is Not For Do not apply if:You want a predictable corporate jobYou get overwhelmed easilyYou want a narrow, task-oriented roleYou need to be told exactly what to doYou avoid emotional intensity of your work (our coaching and training work is deeply personal to our clients and students)You prefer rigid boundaries over dynamic partnershipYou struggle to manage many moving piecesYou dislike being involved in a founder's whole ecosystemYour Core ResponsibilitiesExecutive Operations & Rhythm ManagementFully manage calendars, email inboxes, and scheduling to help me prioritize what's most important and reach our goalsEnsure no meetings before 10am, no more than two coaching sessions/day, no meetings after 3:30pm unless approvedMaintain weekly non-negotiables (Thursday date night, alternating Friday off, wellness cadence, etc.)Coordinate all personal and family appointments to preserve energy, focus, and recoveryHold the line on priorities Barrett might otherwise overcommit toRun weekly in-person working sessions to process inbox, tasks, and follow-upsMaintain habit trackers, systems, and digital organization across toolsClient Experience & Relationship ManagementCreate a world-class ecosystem for coaching clientsOwn client onboarding, scheduling, renewals, completion, midpoint check-insBuild a system for delivering recordings, transcripts, and notes automaticallyTrack birthdays, milestones, illness, life events to help clients feel supported and cared forAnticipate client churn risk before it happensEnsure every client has access to sessions at times that work for both of usSupport Barrett in maintaining high-level relational presence and connectionManage gifting, card sending, and meaningful touchpointsPodcast Guest & Research OperationsPrepare research dossiers and background briefsCoordinate outreach, scheduling, prep, and hospitalityTrack down hard-to-find contact info and secure warm introsEnsure each guest has a world-class experience from start to finishSend personalized follow-up notes, gifts, and targeted intro requests after episodes go liveContent & Writing SupportEnsure weekly newsletter rhythm is maintainedUpload and organize client notes for writing and content needsCoordinate needs from all marketing contractors (podcast, LinkedIn, Instagram) to prioritize my time for content productionCreate systems for turning book and written notes into usable digital contentCommunity & Network StewardshipMaintain the top 100150 most important relationships in Barrett's worldMaintain birthdays, life updates, and touchpointsCoordinate sending 3x per year life updatesShare relevant articles, ideas, or connections to keep relationships warmCoordinate dinners, lunches, and events when travelingSupport outreach around:Podcast guestsCoaching referralsLeadership training opportunitiesCoach training recruitmentPresence-Based Coaching (PBC) Operations SupportWork directly with PBC CMO on marketing assets and audience-buildingWork with PBC student experience manager on logistics, travel, and training preparationEnsure course materials, manuals, and prep work are prepped for all trainingsPrepare quarterly updates for investors, partners, and the PBC communityWellness & Lifestyle SupportMaintain recurring rhythm with all relevant health providersEnsure all wellness appointments support performance and recoveryCoordinate with travel schedules to reduce fatigue and improve sustainabilityTravel Logistics & Event CoordinationPlan travel with attention to food, hydration, energy management, recovery, and constraintsPrioritize high-value connections in cities Barrett visitsCoordinate speaking gigs, workshops, and private dinnersReduce friction: food, water, room setup, schedule spacing, travel recoveryWhat Success Looks Like in 12 Months After your first year in the role, the ideal partner will:Have full ownership of calendars, inboxes, and operational rhythmAnticipate needs before requests arise (this post outlines a great framework for thinking about delegation of needs -- we're aiming for a minimum of goal-based delegation, but ideally 'clairvoyant delegation' as the post names it)Build and maintain world-class client and guest experience systemsSupport two businesses (coaching + PBC) with smooth operational flowReduce mental load dramaticallyStrengthen Barrett's entire relationship and referral ecosystemMaintain weekly content rhythm and podcast systemHelp Barrett stay aligned with his values, health, and energyAre ready to take on more strategic responsibilities and grow toward Chief of StaffWhat We're Looking For (Minimum Requirements) These are the foundations that will help someone feel confident and successful in this role.5+ years of experience supporting a founder, CEO, or senior leader in a fast-moving, high-responsibility environment (startup, founder-led business, or small team with big ambitions)A background as a senior EA, Executive Business Partner, operations lead, or Chief-of-Staff-adjacent role, where you had real ownership over calendars, priorities, systems, and follow-throughnot just task executionStrong judgment around time, energy, and boundaries, with hands-on experience managing complex calendars and inboxes in Google WorkspaceClear, thoughtful written communication, including emails, briefs, notes, and internal documentation that sound human and require little revisionComfort building and maintaining systems, with practical experience using tools like:Notion or similar knowledge-management toolsGoogle Sheets / Excel for tracking and planningScheduling tools (Calendly, SavvyCal, etc.)At least one project or task-management tool (Asana, ClickUp, Linear, etc.)Experience handling sensitive, personal, or confidential information with care, discretion, and good judgmentEnjoyment of close partnership with a founder, across work, logistics, relationships, and priorities. This role is integrated, not siloedBased in Portland, OR, and genuinely excited about regular in-person workHelpful Experience (Nice to Have, Not Required) These aren't required, but they'll help someone ramp faster or grow further in the role.Experience in the creator economy, such as working with:Coaches, consultants, educators, or thought leadersOnline courses, cohort-based programs, or membershipsPodcasts, newsletters, or media-driven businessesPodcast or content-operations experience, including guest coordination, research, prep, or post-episode workflowsExposure to coaching, leadership development, or adjacent fields, with comfort navigating emotionally nuanced, high-trust client relationshipsEarly Chief of Staff experience or interest in growing toward a CoS-level role over timeExperience with CRM or relationship-management systems, especially in high-touch or referral-driven environmentsEvent, retreat, or travel coordination experience, particularly for founders who travel often or host intimate gatheringsExperience supporting multiple interconnected businesses or wearing several operational hats at onceBackground in education, training, or professional services, where quality, trust, and relationships matter as much as efficiency If you meet the core requirements and several of the nice-to-haves, you're likely a strong fit, even if your background isn't a perfect match on paper. If this role feels like a stretch in the right direction, and the kind of work you want to grow into, we encourage you to apply.Compensation Salary range: $75,000$95,000, depending on experience, scope of ownership, and readiness to take on responsibility Full-time, long-term role, designed as a partnership rather than a short-term contract Growth-oriented compensation: as the role expands and ownership of responsibilities increases, compensation will be revisited This role is intentionally scoped for someone who wants to grow into greater responsibility over time, rather than someone already operating as a fully independent Chief of Staff. Benefits & Support We care deeply about sustainability, health, and long-term partnership. Benefits include: Health insurance - We fully cover the cost of a Silver-level ACA marketplaceequivalent health insurance plan for you. Dependent coverage and other elective benefits (dental, vision, etc.) are available at employee cost through our benefits platformFlexible paid time off of up to four weeks per year, including vacation and sick time Flexibility within clear boundaries. The work is demanding, but we care about energy, rest, and recovery In-person work with a human rhythm, not an always-on culture Occasional travel for retreats, events, or gatherings (with all expenses covered) Professional Growth & Development This role is designed to grow. Direct exposure to strategy, leadership, and decision-making Significant autonomy and trust as the relationship deepens Path toward Chief of Stafflevel responsibility over 1824 months, based on capability and ownership. We won't promise a title change on a timeline, but we will invest heavily in your development.Learning by proximity to high-performing creators, entrepreneurs, and leaders Coaching-adjacent environment that values reflection, growth, and self-awareness And at every step of the way you'll operate in one of the most wholesome and empathetic team environments you've likely ever worked in.