Precise Language Solutions

Compensation

Full Description

At Precise Languages, we help companies communicate clearly across cultures and continents. We believe that a world where everyone understands each other is a better world. Our work serves markets that rely on accuracy, speed, and world-class service. And now—we’re looking for an energized, detail-driven Office Manager who loves structure, thrives in a fast-moving environment, and takes pride in making everything around them run smoother. If you’re the kind of person who notices the small things, anticipates needs, and keeps a team humming… you’ll feel right at home here. What You’ll Own & Elevate This role is the operational heartbeat of our company. You will: Keep the Office Running Like a Machine • Ensure smooth daily operations and a polished, professional environment. • Manage supplies, vendors, maintenance, and workspace organization. • Oversee office calendars, meeting spaces, and internal communication flow. Support Leadership & Keep Us Organized • Manage scheduling, emails, follow-ups, and administrative needs for our leadership team. • Prepare documents, proposals, and internal communications. • Maintain records, licenses, compliance docs, and travel/event arrangements. Support the Team & Strengthen Our Culture • Assist with onboarding/offboarding and maintain employee files. • Coordinate schedules, PTO, payroll submissions, and HR compliance. • Champion our culture—birthdays, milestones, retreats, and team engagement moments. Support Translation Workflow (No Language Skills Required) • Onboard new vendors into our project systems. • Maintain accurate vendor and linguist records. Support Client Service • Be the first, friendly point of contact for inquiries. • Schedule client meetings and send updates or reminders on behalf of project managers. Keep Our Systems & Tools Running Smoothly • Maintain user access for internal tools (CAT tools, CRM, PM systems). • Troubleshoot basic tech issues and coordinate with IT when needed. • Track software renewals and subscriptions. Support Accounting & Procurement • Process invoices, receipts, reimbursements, and AP/AR tasks. • Reconcile transactions and help monitor budgets. • Assist with vendor payments and financial documentation. Keep Us Compliant & Process-Strong • Maintain SOPs, checklists, templates, and version control. • Support internal and external audit preparation. • Assist with process-based QA documentation. Who Thrives in This Role We’re looking for someone who is: • Highly organized and proactive • Tech-savvy with strong administrative instincts • A natural communicator • Comfortable juggling multiple priorities • Driven to create order, structure, and efficiency • Happy being the “glue” that holds an operation together If you enjoy being the person everyone counts on—and you take pride in doing it well—you’ll excel here. Why Join Precise Languages? A stable, mission-driven company with global reach A tight-knit team that values clarity, collaboration, and proactivity Opportunities to grow your operational, HR, and administrative skills A workplace where organization and initiative are appreciated—not overlooked Apply today...this is your dream job! NOTE: After submitting your application, if selected, you will need to complete two additional steps, the first is a short video interview, and the second is a disc assessment. These will be sent via email so keep an eye out for them!