Port-A-Go

Compensation

Full Description

We are seeking a detail-oriented Accounting Coordinator to support our growing operations. This role is primarily responsible for customer billing and invoicing, with additional responsibility for vendor bill processing and accounts payable support. You will work closely with the Controller to ensure invoices are accurate, vendors are paid on time, and financial records are well organized. This position is ideal for someone who enjoys structured work, recurring processes, and playing a key role in keeping day-to-day financial operations running smoothly. As the company continues to grow, there is potential for this role to expand into a supervisory or management position based on performance and business needs. Key Responsibilities Billing & Invoicing • Prepare and send customer invoices on a recurring and as-needed basis • Ensure billing aligns with pricing, contracts, and service details • Review invoices for accuracy (rates, dates, quantities, taxes, fees) • Process billing adjustments, credits, and corrections • Set up new customers in billing and accounting systems • Respond to customer billing questions professionally and promptly • Coordinate with operations to confirm services and changes Accounts Payable • Enter vendor bills accurately and on time • Match bills to supporting documentation and approvals • Prepare vendor payments and track due dates • Maintain vendor records, W-9s, and ACH information • Assist with resolving vendor billing issues • Support 1099 tracking and documentation Accounts Receivable Support • Apply customer payments accurately • Assist with collections follow-ups and aging reports • Help support month-end billing and close activities What We’re Looking For • 1–3 years of experience in AR, AP, or accounting support • Strong attention to detail and accuracy • Comfortable with spreadsheets and accounting software • Ability to manage recurring deadlines and multiple priorities • Clear communication skills and professionalism • Ability to handle confidential financial information Preferred (but not required): • Experience with service-based or recurring billing • Experience with QuickBooks or similar systems • Experience in a growing or multi-entity organization Job Type: Full-time Pay: $55,000.00 per year Benefits: • Dental insurance • Health insurance • Paid time off • Vision insurance Education: • Bachelor's (Preferred) Work Location: In person