Plymouth Housing Group

Compensation

Full Description

GRANT SPECIALIST (SERVICE GRANTS FOCUS) SALARY $29.56 - $32.61 New hires may earn a salary ranging from the minimum to the midpoint of the pay scale, with education and experience taken into consideration. LOCATION Seattle, WA (Hybrid position) FIND OUT ABOUT THIS ROLE AND OUR MISSION TO CREATE POSITIVE CHANGE The Grant Specialist at Plymouth Housing will manage data reporting of confidential tenant information into the King County Homeless Management Information System (HMIS) and complete grant-required report assignments for various government contracts. This role focuses on service grants (up to 90%) and rental assistance grants (up to 10%). The Grant Specialist will report to the Grant Administrator and collaborate across departments to ensure compliance and effective program management. Plymouth Housing is a nonprofit organization that develops and operates permanent supportive housing for single adults who have experienced chronic homelessness. With apartment buildings throughout King County, Plymouth is helping the most vulnerable members of our community leave homelessness behind forever. At Plymouth, we’re not simply trying to get people off the streets. We provide supportive services like case management and health care so that our residents can thrive long-term. As part of our strategic vision, we are building internal behavioral health services and transforming our systems to address rapid growth and the changing needs of residents. WHAT YOU CAN EXPECT TO BE DOING IN THIS ROLE AT PLYMOUTH HOUSING • Manage and complete all required reports for government contracts, including Continuum of Care Annual Progress Report, Housing Inventory Count/Point-in-Time Count Reports, and Annual Recertification Assessments. • Solicit and compile information from various departments to create comprehensive activity summaries. • Assist the Grant Administrator in contract audits by preparing files, answering questions, investigating program performance deviations, and creating Corrective Action Plans for any findings. • Ensure data accuracy by timely entry of confidential tenant data into Plymouth’s tenant database and generate reports such as Rental Assistance Monthly Reports and Coming Home Roster Reports for management use. • Lead agency compliance with HMIS Security Standards, including updates to Resident Release of Information forms. • Utilize internal data to guarantee that funders can monitor program progress and contracted outcomes through timely data entry into funder databases, like HMIS. • Attend all required BitFocus/Clarity HMIS training sessions and complete necessary confidentiality certifications. • Respond promptly to data validation requests from various funders, including City and County governments. • Assist in grant applications and renewals by leading data quality checks and drafting program narratives. • Maintain a comprehensive understanding of program history and operations to assist with standard processes and grant compliance. • Facilitate connections between external service providers and clients to ensure access to necessary services. • Develop and maintain positional Standard Operating Procedures. • Follow agency policies and procedures and manage time effectively to meet deadlines. • Maintain positive working relationships with staff involved in data entry systems. • Perform additional duties as directed by the Senior Director of Financial Planning, Strategy and Analysis. SOME KNOWLEDGE, SKILLS, AND ATTRIBUTES WE NEED FROM YOU • Committed to providing services to tenants and collaborating with Plymouth staff. • Ability to communicate and work effectively with a diverse group of voices. • Proficient in Microsoft Office applications, especially Excel, and able to work effectively with customized databases and technology, such as HMIS. • Ability to take direction, work independently, and proactively. • Detail-oriented, accurate, well-organized, productive, and able to meet deadlines professionally. • Flexible, supportive, and able to work cooperatively with co-workers. • Able to maintain confidentiality of tenant and organizational information. QUALIFICATIONS • One (1) year of successful experience in database entry. • Familiarity with grant management principles and processes, especially in the context of rental assistance programs and compliance requirements. • Experience with other data management tools and software that may complement or integrate with HMIS, such as database management systems or reporting tools. • Knowledge of housing and homelessness issues, especially as they relate to rental assistance and service grants, to better understand and fulfill reporting and compliance requirements. • Bachelor’s Degree (relevant field experience can substitute on a year-for-year basis). BENEFITS • Medical, dental, and vision insurance • 8 free counseling sessions per clinical issue per year • 21 paid leave days per year • 10 paid holidays • 4 wellness days per year • Retirement 403(b) • Flex spending account • Employee assistance program • Subsidized ORCA pass • 100% coverage for basic life insurance and long-term disability EMPLOYMENT TYPE Full-time, Benefitted Join us and be a catalyst for positive change! Plymouth Housing is an equal opportunity employer. We recruit, hire, train and promote employees based on merit and business needs, and without regard for race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, weight, religion, creed, physical or mental disability, marital status, veteran status, military status, political affiliation, or any other factor protected by law.