Plainville Municipal Center

Compensation

Full Description

JobID: 2773 Position Type: Other/Non-Bargaining Unit Date Posted: 9/24/2025 Location: Central Office Date Available: 11/03/2025 EXECUTIVE ASSISTANT TO THE PCS SUPERINTENDENT OF SCHOOLS About the Role: The Executive Assistant to the Superintendent of Schools is a highly responsible, confidential, and detail-oriented position providing comprehensive administrative support to the Superintendent and the district's leadership team. This role is crucial for the efficient operation of the Superintendent's office, serving as the primary point of contact for internal and external stakeholders, including school board members, staff, parents, and community partners. The ideal candidate will be a proactive problem-solver with exceptional organizational skills and a strong commitment to supporting the educational mission of the district. Responsibilities: Administrative Support: Manage the Superintendent's calendar, schedule meetings, and handle all correspondence. Prepare, edit, and distribute official documents, reports, and presentations for the Superintendent and the school board. Communication & Public Relations: Serve as the liaison between the Superintendent and various stakeholders. Screen and prioritize incoming communications, directing inquiries to the appropriate department. Draft and disseminate internal and external communications on behalf of the Superintendent. Emergency Communication: Act as a critical point of contact during school or district-wide emergencies. Assist the Superintendent in drafting and disseminating urgent communications to staff, parents, and the community via phone, email, text alerts, and social media platforms. Maintain and update emergency contact lists and communication trees. Meeting Coordination: Organize and prepare materials for school board meetings, committee meetings, and other district-level gatherings. Record and transcribe meeting minutes accurately and ensure timely distribution. Please note that school board meetings and other essential functions often occur in the evenings, requiring flexibility in working hours. Confidentiality: Handle highly sensitive and confidential information with discretion, including personnel matters, legal documents, and strategic planning. Project Management: Assist with special projects and events as assigned by the Superintendent, including planning ceremonies, professional development sessions, and community engagement events. Record Keeping: Maintain and organize the Superintendent's office files, both physical and digital, ensuring easy access to important documents and records. Budget Management: Monitor and track the Superintendent's office budget, process invoices, and handle expense reports. Other Duties: This job description is not intended to be a complete list of all responsibilities, duties, and skills required. Additional duties may be assigned by the Superintendent as needed to support the district's goals and operations. Qualifications: Education: A Bachelor's degree is preferred; an Associate's degree with significant relevant experience will be considered. Experience: A minimum of 5-7 years of experience in an executive assistant or similar administrative role, preferably within an educational or public sector environment. Experience supporting a C-level executive or senior leader is a must. Skills: Exceptional Communication Skills: Both written and verbal, with the ability to communicate professionally and effectively with diverse audiences, especially under pressure during critical incidents. Organizational Prowess: Superior time management, multitasking, and organizational skills. Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a strong aptitude for learning new software and technologies. Experience with the following is highly desirable: Student Information Systems (SIS):Currently PowerSchool Financial and HR Platforms: Currently Admins and Frontline Education). Board Management Software: For organizing meeting agendas, minutes, and documents, currently google docs. Project Management Tools: Emergency Notification Systems: Currently SchoolMessenger and ParentSquare. Newsletter Software: Currently SMORE AI-powered tools: For tasks like transcription (e.g., Otter.ai) and generating meeting summaries. Attention to Detail: Meticulous in preparing documents, managing schedules, and handling confidential information. Proactive & Resourceful: The ability to anticipate needs, solve problems independently, and work effectively under pressure. Conditions: Working Hours: This is a full-time salaried position. While the standard work schedule is during typical business hours, the nature of the role requires flexibility to attend evening and occasional weekend meetings. Application Procedure: Complete our online application accessed through www.plainvilleschools.org and attach cover letter, resume, 3 letters of recommendation, transcripts, certification (or proof of eligibility). All documents must be attached using the online application system. INTERNAL APPLICANTS: A letter of interest and internal application are required which can be accessed through www.plainvilleschools.org. Click "Employment Opportunities" and then the "Internal Applicants Only" section. Please check off the specific position for which you are applying. Please make sure to "check" the box indicating that you are currently an employee (on page 1 of the internal application). A resume, 3 letters of recommendation, transcripts and certification are only required to be attached to your application if they are not already on file. Please attach new documentation to update your application. AN EQUAL OPPORTUNITY EMPLOYER It is the policy of the Plainville Board of Education that no persons shall be excluded from participation in, denied the benefits of, or otherwise discriminated against under any program including employment, on the basis of race, color, religion, creed, national origin, ancestry, sex, sexual orientation, marital status, age, physical or mental disability, genetic predisposition or carrier status, or veteran status. Any complaint should be brought to the attention of the building principal or the Title IX Coordinator, Mr. David Levenduski, Assistant Superintendent of Schools. Attachment(s): • Executive Assistant to the PCS Superintendent of Schools.docx.pdf