Pemex Procurement International

Compensation

Full Description

OBJECTIVE: The Accounts Payable Analyst supports administrative and operational tasks to ensure timely processing of invoices, travel reimbursements, and payments in accordance with company policies. ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following, additional duties may be assigned): ·Receives all authorized invoices and schedules payments according to their due dates. ·Reviews and approves travel expense reports submitted to the platform Emburse, ensuring compliance with the Procedure for Travel Approvals and Expense Reimbursements. ·Generates and analyzes reports from the Emburse platform for statistical and metric tracking purposes. ·Data validation (three-way match) of invoice, purchase order and goods received in the purchasing and accounting systems. ·Data entry for payable invoices or reports in the accounting system. ·Confirms whether the supplier accepts ACH transfers as a method of payment; If confirmed, forwards the invoice or report along with all supporting documentation to the Financial Services Specialist for payment. ·If applicable, prepares checks for signature and personally mails them to the supplier. ·Once payments are confirmed, process cash disbursements in the accounting system. ·Monitor regular/ monthly payments (e.g., rent/ leases, etc.) to ensure they are included in the month end closing. ·Reconcile during the month-end closing the default purchasing and unvouchered payable accounts to ensure transactions are posted in the proper period and general ledger account. ·Ensure all vendor’s W-9 forms are saved in the folder created for each vendor. ·Performs daily bank reconciliations to identify unusual transactions and promptly notifies the Accounting Coordinator for further review. ·Maintain up to date and file all bank account statements and payment slips. ·Request all necessary information from vendors that is required to set up accounts in the payable system. QUALIFICATIONS / ATTRIBUTES ·Detail oriented, problem solver, analytical, highly organized, honest, accountable, and dependable. REQUIREMENTS Education Level: ·Bachelor’s degree in Accounting preferred; a degree in Business Administration or a related field will be considered. Years of Experience: ·Minimum of two years of related experience and/or relevant training. Travel Requirements: 0-5% percent Language: Fluent in English and Spanish. Special Requirements: ·Computer Skills – Proficiency in MS Office suite, including MS Outlook, Microsoft Dynamics GP a plus. ·Reasoning Ability – Ability to write reports and business correspondence. ·Math Ability – Ability to calculate figures and amounts such as discounts, interest, percentages. ·Ability to understand and apply basic accounting terminology and concepts in daily tasks is required. ·Ability to resolve problems with invoices, payments, and approvals. ·Knowledge of foreign exchange rates and international currency conversions is strongly preferred. ·Advanced excel skills COMPETENCIES To perform the job successfully, an individual should demonstrate the following competencies: ·Effectiveness ·Responsibility ·Integrity ·Information Management ·Communication ·Adaptability ·Teamwork ·Identity ·Safety ·Leadership ·Strategic Planning PHYSICAL DEMANDS This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Must be able to lift 10-20 lbs. occasionally. • Work Location: Onsite, Monday - Friday, Houston, TX 77079 • This position does not offer relocation assistance or visa sponsorship. Candidates must be authorized to work in the U.S. without sponsorship Company DescriptionPEMEX Procurement International, Inc. (PPI) was created in 1994 (formerly known as Integrated Trade Systems, Inc.) to provide procurement services to PEMEX and its Productive Subsidiary Companies. PPI is based in Houston, Texas and has been conducting business for more than 20 years with suppliers located all over the world. The main products of interest to its clients include oil well drilling and production equipment, marine equipment, engines, turbines, compressors, chemical products, and related services.