PCEA

Compensation

Full Description

Events Planner - Must reside in Georgia Pre-event · Based upon research and responses to RFPs, identifies appropriate venues for respective events and makes recommendations to team. · Negotiates business elements of event contracts with vendors and hotels, such as dates, rates, meeting space, concessions, etc. · Financial management, including budget creation, monitoring revenue/expense performance · Oversees online registration process · Coordinates logistics including agenda/program development, speaker engagement, printed materials, food and beverage menu selections, registration, housing processes and audiovisual/technical needs. · Supports marketing efforts including email blasts, social media posting, print and digital media, as well as website creation/maintenance. PLEASE NOTE: THIS IS A MEETING PLANNER POSITION, NOT A MARKETING POSITION. · Oversees trade show management, as needed, including initiating proposals with general contractor, negotiating and managing contracts, and acting as intermediary between general contractor, venue manager and exhibitors · Supports exhibition sales as needed, including interaction with exhibitors, as well as obtaining quotes for and managing execution of sponsorships · Proactively manages changes in project scope; identifies potential crises; and devises contingency plans. On-site · Tracks attendance, registrations, hotel history, and attendee satisfaction. · Performs on-site meeting and exhibit (as needed) management, troubleshoots issues when they arise, and implements contingency plans when needed. Post Event · Completes post-event tasks, including reconciliation of expenses, evaluation of event, and reporting on meeting results. Other responsibilities included but not limited to: · Oversees participation in industry trade shows, including booth setup, staffing and related items Qualifications • Must reside in Georgia · Bachelor’s degree, plus three to five years’ experience working in an event planning role · Ability to think strategically as well as execute the details of a plan. · Polished communication skills, both written and verbal, and interpersonal skills to manage relationships with vendors, internal and external clients. · Resourceful in nature, with the ability identify problems and quickly develop solutions. · Effective negotiation skills. · Strong computer skills with proficiency in MS 365 (Excel, Word, PPT) and database applications. Experience with association management software desired, along with the ability to learn new software packages. · Proactive and collaborative working style. · CMP not required but beneficial Travel Requirements · Travel 3 - 4 times per year Job Type: Full-time Pay: $45,000.00 - $65,000.00 per year Benefits: • 401(k) matching • Dental insurance • Health insurance • Life insurance • Paid time off • Vision insurance Application Question(s): • Are you able and willing to travel to at least 3 events per year? • Have you directly planned a conference for 100 or more participants, including setting up registration forms, generating weekly status reports, planning room settings, and communicating with presenters and registrants? (If your response is no, please do not apply.) • What was the name of the trade show/conference you managed? • I have directly negotiated and signed contracts for meeting space and catering with facilities and hotels. • In what state do you currently reside? Education: • Bachelor's (Preferred) Experience: • Meeting planning: 5 years (Required) • Contract negotiation with facilities and hotels: 5 years (Required) License/Certification: • Certified Meeting Planner certification (Preferred) Location: • Georgia (Required) Willingness to travel: • 25% (Required) Work Location: Remote