Pahlisch Homes, Inc.

Compensation

Full Description

Sales & Marketing Coordinator (*Portland) Full Time Position Summary The Sales & Marketing Coordinator plays a key role in supporting the sales team and executing marketing initiatives that bring Pahlisch Homes’ communities to life. This position bridges the gap between sales operations and marketing strategy, ensuring that model homes, community launches, and promotional events are executed seamlessly and to brand standard. The coordinator works cross-functionally with Sales, Construction, Design, and external vendors to deliver an exceptional homebuyer experience from first impression through closing. Key Responsibilities Sales Support • Partner with Sales Managers and onsite agents to ensure communities are equipped with up-to-date sales collateral and promotional materials. • Coordinate signage (model home signage, spec home signage, A-boards, flags, etc.) and ensure installation is consistent and professional. • Assist in setting up and merchandising model homes and sales centers, including staging, marketing collateral, and branded displays. • Support sales promotions (e.g., VIP programs, seasonal campaigns) and execute at the community level. Marketing Execution • Manage the creation and distribution of marketing assets such as flyers, brochures, promotional materials, etc. • Collaborate with vendors for community photography, Matterport tours, videography, signage, staging, spec maintenance, and community events. • Execute grand openings, trade appreciation celebrations, and community lifestyle events by coordinating logistics, event supplies, and on-site presence. • Maintain brand standards across all marketing touchpoints, ensuring messaging aligns with company values and community vision. • Conduct regular tours of communities and model homes to ensure overall appearance, signage, merchandising, and marketing materials meet brand standards and are well-maintained. Cross-Functional Coordination • Partner with Purchasing, Sales, and Design to confirm specifications, finishes, and upgrade options represented in model homes and marketing collateral. • Order all new homeowner gifts for homes closing. • Collaborate with Construction and Sales to track and manage all spec home maintenance. • Collaborate with Operations and CAD to ensure all materials are ready to launch a new phase or community. Administrative & Reporting • Track marketing budgets for events, signage, and collateral by community. • Maintain community information on internal platforms (company website, marketing collateral, ClickUp, etc.) with accuracy and timeliness. • Maintain organized storage areas for marketing swag, event supplies, model home supplies, and signage assets. • Process timely payments for vendors by coding and approving invoices. Requirements • Bachelor’s degree in Marketing, Communications, Business, or related field experience (preferred). • 1–3 years of experience in sales coordination, marketing, or real estate/homebuilding industry (preferred). • Proficient in Office 365 • Experience in Photoshop, InDesign, Adobe Acrobat, and project management software preferred • Excellent attention to detail • Excellent interpersonal skills, writing, and communication skills • A strong appreciation of the importance of completing tasks on deadline • Creative, innovative and willing to contribute ideas and professional opinion • Ability to work in a team environment • Strong critical-thinking skills with a positive attitude and the ability to adapt in a rapidly changing, fast-paced environment • Must be able to lift and carry up to 30–40 lbs for event setup, signage installation, and supply management. • Flexibility to work evenings, weekends, and outside normal business hours during community events, model openings, and promotions. Competencies = The skills required to do the job. • Solution-Focused: Solutions-focused people don’t let workplace problems stop their progress. They remain focused on finding the best possible solution to resolve the problem so that quality work can continue. • Taking Responsibility: Completing tasks without being prompted; working constructively with others to complete projects; and exercising initiative beyond just the scope of a job description. • Positive Energy: Engaging with coworkers in cheerful, respectful, polite manner; contributing constructively to conversations and team meetings and avoiding behaviors that drain energy from others. • Leadership: Influencing others in a way that moves the team forward; being constructive in a way that helps the team to reach goals. Regardless of having a leadership title, employees who demonstrate leadership competency actively participate in discussions, ask questions, listen to others, and help build consensus on a team. • Team Accountability: Understanding the interdependency of the workplace and acknowledging that individual work impacts the work of the team and the work of the overall organization. An accountable team member will ensure their own work is done in a timely and effective manner to contribute to the success of their own team and the Company. • Collaboration: Working cooperatively with others to deliver positive results; sharing helpful information and resources in a timely manner, accommodating others’ needs, and asking for help when needed to meet deadlines and commitments. • Communication: The ability to interact and exchange information effectively with others; keeping stakeholders informed of important information in a timely manner and engaging in meaningful dialogue that results in greater clarity. • Technical Development: Enhancing the ability to do the present and future job better through continuing to refine knowledge and learning completely new skills. • Personal Development: Developing holistically as a person…mentally, socially, spiritually, emotionally, or physically…enhances balance and improves workplace competencies as well. • Problem-Solving/Critical Thinking: The ability to analyze workplace problems, come up with creative solutions, and then to test and effectively implement the solutions within the scope of responsibility. • Customer Responsiveness: Identifies internal and external customers, develops an understanding of their needs, builds trust with them, and always seeks to enhance the customer experience. Outcomes = The 3-5 measurable results from the job responsibilities. • Launch Readiness: Complete all marketing deliverables (signage installed, model staged, collateral delivered) at least 48 hours prior to launch. • Event Attendance: Achieve at least 75% of projected attendance for model openings, community launches, and promotional events (based on RSVP lists, marketing reach, or prior benchmarks) • Project Deadlines: Meets 90% of deadlines established in ClickUp.com • Compliance Rate: Ensure 95–100% of checklist items (e.g., signage, flags, A-boards, flyers, cleanliness, model home appearance) are in compliance with brand standards during bi-weekly tours. Discrepancies should be reported within 48 hours of discovery. Role is eligible for a 10% annual bonus Please note: Pahlisch Homes Headquarters will be closed December 25, 2025 - Jan 2, 2026. • Role requires frequent travel throughout the Portland Metro area