Pacific International Executive Search

Compensation

Full Description

Pacific International is an executive search firm that partners with global organizations to find exceptional leaders who drive transformation and growth. With 25+ years in the industry and offices in Philadelphia, London, and Germany, we are continuing to expand and we’re looking for a dynamic People Operations Coordinator to join our U.S. team. This is a high‑visibility, high‑impact role at the heart of our Philadelphia office. You’ll support office operations, shape our internal culture, help onboard new employees, manage internal recruitment efforts, and provide essential day‑to‑day IT coordination. If you thrive in a people‑centric environment where no two days are the same, we’d love to meet you. What You’ll Do Office & Workplace Operations • Ensure the office runs smoothly each day from supplies and equipment • Maintain a professional, welcoming, and efficient environment for staff and visitors • Coordinate meetings, travel arrangements, events, and general administrative support for the Regional Director and team • Drive employee engagement through culture‑building initiatives, team activities, and wellness events People Operations & Onboarding • Support Head of People and Culture with global projects. • Manage onboarding for all U.S. new hires, including training schedules, documentation, systems access, and first‑day experience • Partner with leaders to support ongoing training, development, and employee engagement activities • Help maintain HR documentation, internal communications, and people‑related processes Internal Recruitment (U.S. Focus) • Post job openings across career pages, job boards, and social platforms • Source and screen candidates for early‑career and professional roles • Build and maintain talent pipelines for ongoing hiring needs • Coordinate interviews across U.S. and global teams • Engage with universities and external recruitment partners IT Coordination • Serve as the first point of contact for IT troubleshooting and basic support needs • Coordinate with external IT partners to ensure smooth systems operations • Manage new‑hire equipment setup, software access, and account permissions About You • Bachelor’s degree or equivalent experience • Previous administrative, people operations, or office support experience • Tech‑savvy with strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) • Excellent communication, organization, and multitasking abilities • Comfortable in a fast‑paced, high‑growth environment • A proactive self‑starter with a positive, people‑first mindset Why Join Pacific International? • Be part of a globally connected, growing team • Play a key role in shaping our U.S. office culture during an exciting stage of expansion • Work alongside experienced leaders in a collaborative, supportive atmosphere • Opportunity to grow your career across HR, operations, and people experience If you’re energized by the idea of keeping a high‑performing office running smoothly while supporting the people who drive our success, we’d love to hear from you. Pacific's Diversity Statement At Pacific International, diversity, equity, and inclusion are at the heart of everything we do. We are firmly committed to these values and actively promote diversity in every executive search mandate. All hiring decisions are made without regard to race, color, religion, gender, sexual orientation, gender identity, age, disability, veteran status, or any other legally protected characteristic. We strongly encourage applicants from all backgrounds and identities to apply.