Oregon Virtual Academy

Compensation

Full Description

Attendance & Marketing Professional Classification: Classified FSLA Status: Non-Exempt Salary: $37,000-$65,000 Schedule: Temporary/Full-Time Location: On-Site (Portland)/Remote Reports to: Enrollment & Engagement Manager Contract: Temporary Bargaining Unit: No Employment Agreement Date: 01/01/2026-06/30/2026 Overview Evergreen Virtual Academy (EVA) is an independently managed, public charter school for kindergarten through 12th grade students in Oregon. When you join the team at EVA, you join a team of dedicated professionals working all over the state in a virtual environment to ensure the success of our families and students meet their educational needs and goals. EVA is authorized by the North Bend School District and accredited through Cognia. Job Summary The Attendance & Marketing Professional is a full-time, temporary position that supports marketing efforts, event planning, and various warehouse duties. They will also work with the EVA Compliance Officer to support student attendance and truancy tracking as well as withdrawal outreach. Essential Duties, Responsibilities, and Abilities The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Clerical/Administrative Duties: • Compiles and maintains attendance for the following Pathways on a weekly basis: • Onboarding students, Related Services, EVA @Home, and District Partnerships • Organizes and updates Excused Absences daily • Assists with truancy outreach, especially difficult to reach students and families • Supports attendance campaigns throughout the school year including event planning, promotion, student awards, and data tracking. • Support Free and Reduced lunch outreach and data tracking as needed. • Supports tracking general attendance of students including start dates, truancy, excused absences, and withdrawals daily • Including other limited reporting: last login, district partner, related service, life skills, and other reporting as requested • Supports data collection for monthly, quarterly, and yearly reports on student attendance as needed. • Supports communication between the school and districts related to student enrollments and withdrawals. • Supports school registration as well as end-of-year reclamation efforts as needed. • Supports student transfers; both incoming and outgoing as needed. • Supports tracking of capped districts as well as following up on enrollment appeals received from the Oregon Department of Education as needed. • Receives and responds to incoming calls, messages, and/or emails to students, families, and staff. • Enter data and notes into the online student information system as needed. • Communicates appropriate information to the EVA Compliance Officer for proper updating of state reporting systems. • Contact local schools or school districts to obtain verification of student enrollment as needed. • Demonstrates a thorough understanding of the withdrawal and truancy processes. • Assists with outreach to marketing leads to support continued enrollment growth. • Supports marketing efforts for retention and re-registration. • Assist with organizing frequent in-person social gatherings and special events for K-12 students throughout the year, in various locations around the state. • Assists with organizing a robust offering of monthly virtual events and activities for all grade levels. • Point of contact for facility rentals for events and coordinates staffing. • Initiates contact with community organizations to expand extracurricular options for students. • Assists with collecting photos for use in community building and school promotion. • Helps maintain school social media accounts and posts engaging content regarding activities and events as needed. • Supports the school marketing team and assists with planning, organizing, and facilitating school marketing initiatives as needed. • Maintains the school Constant Contact account and works regularly with the marketing team and enrollment staff on nurture campaigns. • Supports with enrollment team follow-up to prospective families using information gathered from marketing events. • Supports computer reclamation process including outreach and tracking • Supports MiFi device process including distribution, reclamation and tracking • Supports leadership with various projects. • Utilizes a variety of word processing, database, presentation, webpage, spreadsheet, email, internet, intranet, and other software and tools. • Other related duties as assigned. Communication and Relationship Building: • Maintains positive rapport with families and students they aid. • Works collaboratively with other staff members across grade levels and departments. • Responds to students, parents, and colleagues in a timely manner. • Responds and works with other schools, districts, and government agencies. • Fulfills mandatory reporting requirements and follows FERPA guidelines. Other Essential Skills and Functions: • Displays courtesy and sensitivity even in difficult or emotional situations. • Identifies and resolves problems in a timely manner. • Gathers and analyzes information skillfully. • Treats people with respect and inspires the trust of others. • Works with integrity and accepts criticism and feedback. • Adapts to changes in the work environment. • Balances team and individual responsibilities. • Exhibits objectivity and openness to others' views. • Completes administrative tasks correctly and on time. • Follows policies and procedures with fidelity. • Supports organization's goals and values. Supervisory Responsibilities • None Qualifications Minimum Required Qualifications: • Associate's degree (AA) or equivalent AND • Three years of related experience and/or training OR • Equivalent combination of education/training and experience • Ability to clear required background check Certificates and Licenses: • None required Other Desired Qualifications: • Bachelor's degree (BA/BS) preferred • Experience working in schools, charter schools, and/or school districts. • Experience working in virtual schools or online business settings. Physical/Mental Demands The employee is required to possess excellent communication skills, both written and oral. Human relations and communication skills are necessary to handle frequent personal and telephone inquiries received from students/families, administrators, teachers, classified employees, and others. Work requests are often received which require immediate attention setting up conflicting priorities for timely response. Sound judgment and a pleasant attitude are required in stressful situations. The employee needs to be able to lift/move/carry materials, equipment, or boxes weighing up to 30 pounds.