Oregon Metro

Compensation

Full Description

Hello, we’re Metro! Metro is dedicated to shaping a better future for the greater Portland region. The work the people of Metro do every day benefits the lives of the people who live here, today, and tomorrow. The Oregon Zoo is looking for a Program Coordinator - Campus Planning and Development to support work across all areas of the Campus Planning and Development Team, which is implementing zoo capital projects funded by the 2024 General Obligation Bond. These projects will encompass a wide range of areas, including public spaces, animal care facilities, aquatic and terrestrial animal habitats, life support systems, integration with existing control systems, and ADA improvements. In this role, you will work independently while reporting to the Director of Campus Planning and Development. You will be responsible for supporting the successful execution of these projects, ensuring they meet quality standards, budget, and timelines while aligning with the zoo's mission and goals. As the Program Coordinator you will: • Provide administrative support for internal, external, Oregon Zoo Bond Oversight Committee, and Metro Council meetings including project brief development; agendas; presentations; notes; meeting packets; distribution of information; tracking and follow-up of outstanding items; meeting space preparation, coordination, setup, and takedown; follow-up. • Maintains bond information with established policies and procedures, standards and best practices to comply with Metro’s Records and Information Management. • Support the research, development, and compiling of information for project briefs, reports, and presentations. • Coordinate the implementation of the Bond Communication Plan which includes but is not limited to managing bond updates to zoo staff via Zoogle and to the public via the Zoo Bond page on Oregon Zoo website. • Assist with the program budget including development and input of 5-year CIP into Clarity, annual program budget, pulling monthly reports for review by Managers and Director, and providing relevant information for dashboards. • Update and maintain Standard Operating Procedures (SOP) for the Oregon Zoo Bond Oversight Committee • Track sustainable building program application related to building operations following building occupancy. • Consolidate and format data for reports and track achievements including awards for design and construction. • Assist in the planning and execution of special events including construction groundbreakings, events, and exhibit openings; community events including focus groups; and bond specific zoo meetings. • Support the interpretive staff with front-end, formative, summative, and remedial evaluation of exhibit concepts, graphics, and exhibit elements. Assist with making mockups and prototypes, conducting interviews with visitors, timing and tracking of visitors, data entry, and coordinating evaluation on Zoo grounds. • Complete monthly reconciliation of Program credit card. • Track completion of procurement process to obtain a contract number. • Support team in acquiring, tracking, and closing out Purchase Orders. • Coordinate travel arrangements for team members • Manage office equipment and supplies. • Provides general onboarding for new team members. • Performs other duties as assigned. Attributes for success • Demonstrates strong attention to detail and anticipates needs, taking initiative rather than reacting to challenges. • Thrives in a dynamic, fast-changing environment and can independently prioritize tasks to meet deadlines. • Maintains a good sense of humor and fosters a welcoming, professional atmosphere. • Builds strong relationships, represents Metro and the Oregon Zoo with integrity, and engages effectively with diverse individuals. • Provides exceptional service, ensuring a positive experience for internal and external stakeholders. • Can maintain confidentiality. • Knowledge of techniques and procedures used in gathering, organizing, evaluating, and reporting information. • Knowledge of record keeping procedures and techniques. • Knowledge of interpersonal and public relations principles and techniques. • Knowledge of financial budgeting, reporting, and management. • Knowledge of public meetings. DIVERSITY AND INCLUSION At Metro, we strive to cultivate diversity, advance equity, and practice inclusion in all of its work. This means attracting and empowering a workforce that is inclusive of a broad range of human qualities. Workplace diversity is both a moral imperative and a business strength, essential to providing quality support and services to our region. Metro’s goal is to hire, develop and retain highly skilled and talented individuals across all departments and programs who best reflect the diversity of our community. Learn more about Metro’s Diversity Action Plan TO QUALIFY We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your application materials on how your background is relevant. Minimum qualifications • Associates degree and • Three years of administrative work experience, or • Any combination of education, professional, volunteer and lived experience that provides the necessary knowledge, skills, and abilities to perform the classification duties and responsibilities. Working Conditions This position is an onsite position at the Oregon Zoo. Work is performed in a standard open cubicle office environment where work pressures, disturbances of workflow and/or irregularities in the work schedule are expected and occur on an intermittent basis. Minimal physical exertion is generally required. Learned physical skill is required to perform keyboarding and essential duties. Some work may be required on Zoo grounds or off-site when supporting Bond Oversight Committee meetings, special events, or exhibit evaluation. If this statement is true for you, then you may be ineligible to apply If you were terminated for cause during any employment with Metro, or resigned in lieu of termination, you may be ineligible for rehire for a minimum of 3 years. Like to have qualifications You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider them when identifying the most qualified candidates. Your transferable skills are any skills you have gained through education, work experience, including the military, or life experience that are relevant for this position. • Strong customer service orientation, particularly in high-end or client-facing environments. • Proven ability to balance administrative responsibilities with a customer-focused mindset. • Experience as a high-level Executive Assistant supporting C-suite leaders. • Ability to manage dynamic and versatile workdays with shifting priorities. • Background in administration (e.g., registrar or executive assistant roles) where handling constant input while maintaining productivity is essential. SCREENING AND EVALUATION The application packet: The application packet consists of the following required documents. Please ensure that you upload these documents in your online application. Make sure your application is complete, missing any part of these items could result in an incomplete application and will not be moved forward in the recruitment. • A completed Resume that includes the details for each employer • Name of employer, working title • Dates of employment; including if the work was full-time or part-time your title, • Summary of your responsibilities • A cover letter that includes why you want this position and what about Oregon Zoo interests you. • Responses to supplemental questions The selection process: We expect to evaluate candidates for this recruitment as follows. The selection process is subject to change. • Initial review of minimum qualifications • In-depth evaluation of application materials to identify the most qualified candidates • Consideration of top candidates/interviews • Reference check • Background, driving records check for finalist candidate (if applicable) COMPENSATION, BENEFITS AND REPRESENTATON The full-salary range for this position is step 1: $75,213.58 to step 7: $100,775.94. However, unless a candidate’s qualifications justify, based on the Oregon Pay Equity Act requirements and Metro’s internal equity review process, the appointment will likely be made between Step 1 $75,213.58 to the equity range Step 5 $91,400.94. This position is not eligible for overtime and is represented by AFSCME 3580 It is classified as a Program Coordinator I. Classification descriptions are typically written broadly and do not include the specific duties and responsibilities of the positions. View the classification description. Questions? Recruiter: Christina Rentas Email: christina.rentas@oregonmetro.gov Equal employment opportunity All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability for which a reasonable accommodation can be made, or any other status protected by law. Accommodation Metro will gladly provide a reasonable accommodation to anyone whose specific disability prevents them from completing this application or participating in this recruitment process. Please contact the recruiter outlined in the job announcement in advance to request assistance. Veterans' preference Under Oregon Law, qualified veterans may be eligible for veterans' preference when applying for Metro positions. If you are a veteran and would like to be considered for a veterans' preference for this job, please provide qualifying documents as instructed during the application process. Hybrid Telework Positions designated as “hybrid telework,” meaning you will have the option to work away from the office, although there may be times that coming into the office will be required. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; Metro cannot support ongoing telework from other locations. Pay equity at Metro No matter who you are or where you work at Metro, you deserve to be paid fairly for the work you do. Every worker must get equal pay for equal work regardless of your gender, race, age, or other protected characteristics. Metro has established processes and conducts routine pay equity reviews as part of the hiring process to ensure compliance with the 2017 Oregon Pay Equity Act. Online applications Metro accepts job applications online. If you need assistance or accommodation with your application, or access to a computer, please contact the recruiter outlined in the job announcement in advance to request assistance. How to Apply For tips on how to apply and more information on what the application process looks like, visit Metro’s “How to apply” page. Government Jobs For assistance with your account or to reset your password please visit GovernmentJobs "Help and Support" page. Metro As part of the Metro family, Oregon Zoo helps make greater Portland a great place to call home. Metro brings people together to shape the future of our area and provides parks, venues, services, and tools at a regional scale. The Oregon Zoo and Metro The Oregon Zoo inspires visitors to learn about protecting endangered species and restoring native habitats and is the state's most popular paid attraction. The zoo’s roughly 320 employees welcome more than 1.5 million visitors each year.