OMS Powerhouse Consulting

Compensation

Full Description

We are a premier consulting firm specializing in practice growth, operational efficiency, and training/development of team. for oral and maxillofacial surgery practices nationwide. Our team partners with surgeons and their practices to dramatically increase profitability, streamline operations, and prepare for successful transitions or sales. Role Overview We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative and operational support to our CEO and senior leadership team. This is a fast-paced role that requires exceptional attention to detail, the ability to anticipate needs, and flawless execution in a professional services environment. Key Responsibilities -Manage complex calendars for the CEO and other team members, including scheduling internal/external meetings, travel arrangements, speaking engagements, and continuing education events across multiple time zones. -Coordinate domestic and international travel (private and commercial), including detailed itineraries, hotel accommodations, ground transportation, and expense reconciliation. - Prepare and edit correspondence, presentations, reports, and contracts (often involving sensitive financial and practice valuation data). - Serve as the primary point of contact for high-profile clients (oral surgeons, practice owners, private equity groups) with professionalism and discretion. - Plan and execute on-site and off-site meetings, partner retreats, client dinners, and national conference logistics. - Maintain and organize confidential client files, NDAs, engagement letters, and consulting agreements. - Track project timelines and deliverables for multiple concurrent consulting engagements. - Manage expense reports, invoicing follow-up, and light bookkeeping support in collaboration with the finance team. - Handle ad-hoc personal tasks for the CEO when required (e.g., family travel coordination, personal appointments). - Act as a gatekeeper while maintaining an approachable and positive demeanor. Qualifications & Requirements - 2+ years of experience as an Executive Assistant supporting C-suite executives (experience in healthcare, consulting, private equity, or professional services highly preferred). - Bachelor’s degree strongly preferred. - Exceptional written and verbal communication skills; impeccable grammar and professionalism. - Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), calendar management tools, and CRM systems (HubSpot). - Proven ability to handle highly confidential information with absolute discretion. - Strong emotional intelligence and the ability to read the room in high-stakes environments. - Proactive problem-solver who anticipates needs before they arise. - Ability to thrive in a fast-paced, ever-changing environment with frequent last-minute schedule changes. - Availability for occasional after-hours or weekend support (compensated). - Professional appearance and demeanor; comfortable interacting with surgeons, attorneys, and private equity partners. - Opportunity for domestic travel to industry conferences as needed. (2-4 times per year) -Light phone work possible answering sales calls or speaking with clients or affiliates. Ideal Candidate You are the calm in the storm. Nothing falls through the cracks on your watch. You pride yourself on making your executives look polished and prepared at all times. You enjoy being the behind-the-scenes powerhouse that keeps everything running seamlessly. You stay on top of tasks needing to be completed and ensure the executives complete their tasks on time. If you live for organization, excel at building trusted relationships with executives and clients, and want to be an integral part of a high-growth consulting firm transforming oral surgery practices, we want to hear from you. Job Type: Full-time Pay: $40,000.00 - $47,500.00 per year Benefits: • Flexible schedule • Paid time off Education: • High school or equivalent (Preferred) Experience: • Executive administrative support: 2 years (Preferred) Location: • Plainfield, IN 46168 (Preferred) Ability to Commute: • Plainfield, IN 46168 (Preferred) Willingness to travel: • 25% (Preferred) Work Location: Hybrid remote in Plainfield, IN 46168