Olczak Group

Compensation

Full Description

Olczak Group, Inc. Job Description Operations Manager & Executive Assistant to the CEO Reports To: CEO Supervises: NA FLSA Status: Non-Exempt Location: This position is based in the Northern CA Bay Area, and locally based candidates are preferred and prioritized. Exceptional remote candidates may be considered on a case-by-case basis. Position Type: Hourly (10-15 hrs/week) Compensation: Competitive and commiserate with experience Olczak Group (OG) was founded in 2025 to meet a growing need – a better way to design and build. Our team blends architects, creatives, builders, managers and strategists who think ahead, move fast and sweat the details. No project is too small or too ambitious. Every collaboration is an opportunity to create something meaningful, elevate craft, and leave the world better than we found it. At Olczak Group, we offer an architect-led, design build process that seamlessly unites design and construction from concept to completion, delivering smarter, faster, and better results. In close collaboration with our dedicated team at Olczak General Contractors, we transform inspired ideas into exceptional realities with simplicity, efficiency, and a single point of contact – eliminating the complexity and fragmented oversight that slow progress and drive up costs in traditional project delivery. At our core, we balance creativity and curiosity with high performance — producing thoughtful, enduring places for living that serve real people and real needs. We’re not just shaping homes, buildings, interiors and landscapes — we’re crafting experiences, solving complex problems, and setting a new standard for how projects are delivered. We’re here to rethink what’s possible – and then build it. Role Overview Olczak Group is seeking an Operations Manager and Executive Assistant to the CEO to provide project-based professional support across operations, executive coordination, and strategic initiatives. This role is ideal for a highly organized, self-directed professional who thrives in dynamic, design-build environments and enjoys translating vision into action. The role supports recruiting coordination, executive operations, project management workflows, marketing and business development efforts, and special projects—working with full discretion over execution to improve efficiency, clarity, and scalability across the organization. You’ll work closely with the internal team, as well as architects, designers, and builders to showcase our work. Core Responsibilities • Provide project-based professional services with full discretion over execution. Services may include: • Recruiting coordination, Employee Handbook review and translation assistance. • Executive Support & Administrative Management • Executive coordination, calendar and communication management, process optimization. • Project Management Operations • Workflow and process analysis, documentation development, and operational tools. • Marketing & Business Development • Support for outreach, document preparation, and market research. • Special Projects • Discrete assignments leveraging Consultant’s expertise. Qualifications • 3+ years of experience in operations, executive support, project management, or consulting roles, preferably within architecture, construction, design, or adjacent creative industries. • Proven ability to manage executive coordination, calendars, communications, and priorities with discretion and sound judgment. • Strong project management skills, including workflow analysis, documentation, and implementation of operational tools and processes. • Experience supporting recruiting efforts, HR documentation (e.g., employee handbooks), and cross-functional coordination. • Excellent written and verbal communication skills, with the ability to prepare clear, professional documents and correspondence. • Self-directed and comfortable working with full discretion over execution in a fast-paced, entrepreneurial environment. • Proficiency with modern productivity and project management tools (e.g., Google Workspace, Dropbox). • Interest in or familiarity with design-build, architecture, or construction workflows is strongly preferred. Key traits for success - the “fit” • Highly self-directed and comfortable operating with autonomy, ambiguity, and full ownership of outcomes. • Detail-oriented yet strategic, able to move fluidly between day-to-day execution and big-picture thinking. • Calm, proactive, and solutions-focused, especially in fast-paced, evolving environments. • Collaborative and service-minded, with a genuine interest in design, craft, and building thoughtful places.