Nuvodia

Compensation

Full Description

The Project Coordinator II is a Full-Time, Temporary position, working Monday-Friday, day shift hours. This is a fully remote position. Summary: This position is responsible for effectively coordinating and managing assigned IT projects to ensure successful implementation for clients. This role brings structure and oversight to each initiative through careful planning, budgeting, resource allocation, and collaboration with internal teams and client stakeholders. Working under the direction of the Manager of Professional Services and Compliance, the Project Coordinator ensures quality assurance, consistent communication, and project delivery aligned with scope, timelines, and objectives. While primarily focused on IT projects, this role may also support cross-departmental initiatives as needed. PROJECT COORDINATOR RESPONSIBILITIES: Under the supervision of the Manager, Professional Services and Compliance, the project coordinator will: • Coordinate the design and appropriate scoping of new Statements of Work (SOWs) in collaboration with the implementation team, Nuvodia leadership, and client stakeholders. • Develop and maintain detailed implementation plans, project timelines, and tracking systems to ensure successful execution. • Collaborate with deployment engineers to ensure engineering, testing, and rollback plans are created prior to project kickoff and consistently updated throughout the project lifecycle. • Ensure that all planned changes to client environments are governed by proper change management processes and verify that engineers submit and follow the change in compliance with client-specific requirements and industry best practices. • Work with the purchasing team to confirm accurate and timely procurement of all project-related materials. • Facilitate clear and consistent communication among all project stakeholders; engage with users to gather requirements and resolve issues. • Monitor project progress to ensure adherence to scope, timeline, and budget. • Track and document change orders, coordinating with engineers and account managers to support client negotiations as needed. • Partner with the Service Leadership Team to ensure a seamless handoff from project implementation to ongoing support. • Track project budgets and ensure adherence to financial constraints. Provide regular status reports to the Manager of Professional Services and Compliance, including risk and issue escalation when necessary. • Ensure each project meets or exceeds client goals, objectives, and satisfaction benchmarks. • Maintain accurate and organized project documentation, including project plans, testing documentation, lessons learned, and technical support materials. Ensure engineers update all necessary configuration and support documentation. • Support internal initiatives and contribute to projects aimed at improving the health and accuracy of the project sales funnel. • Perform additional duties as assigned by management. General Duties and Responsibilities: • Ability to maintain strict confidentiality. • Honest, pleasant manner, and good personal hygiene. • Free of alcohol and drug abuse. • Valid state driver's license and proof of insurance. • Excellent communication and interpersonal skills. • Detail oriented, ability to multi-task, organized, and able to work in a fast-paced environment. • Demonstrates self-directed learning and participation in continuing education through professional journals, approved seminars, etc. • Adheres to departmental standards and personnel policies by demonstrating professional demeanor in conduct and appearance. • Follows company departmental standards and personnel policies by using good teamwork and communication skills to help identify concerns and solutions, assisting where needed to ensure a smooth functioning department. • Performs other duties as required by displaying team spirit and self-growth, accepting and performing other projects and responsibilities, and requesting other projects and responsibilities. • Rotates to other shifts and locations as needed • Follows all Health and Safety policies and guidelines of Inland Imaging and its partners depending on work location Supervisory Responsibilities: May supervise individuals involved with a specific IT project Advocacy: • Treats all customers with dignity and respect • Provides excellent customer service • Conforms to Joint Commission and HIPAA regulations • Complies with PHI (Protected health Information) • Conforms to all client compliance requirements including but not limited to CUI/CMMC, ITAR, SOC, and PCI. • Demonstrates the Nuvodia values by knowing and understanding the mission, values and goals. Values: Authenticate Connections, Ownership Mentality, Continuous Growth, and Enduring Results Qualifications: Education: Bachelor’s Degree or equivalent experience. Experience: • Minimum of two years of IT experience is required • Minimum of 1 year of project or other operations or organizationally related functions • Excellent organization, communication, presentation and interpersonal skills • Strong analytical, problem solving and sound decision-making skills • Ability to coordinate multiple activities and evaluate associated data • Detail oriented, ability to multitask, prioritize projects depending on the demand Certifications: Appropriate project management certifications (i.e. CAPM), or equivalent experience desired Computer Skills: Experience with the following computer applications is highly desired: Microsoft Office products (Outlook, Word, Excel, Visio); Internet, Intranet Drug Test: Eligible employees must be able to pass a post-offer, pre-employment drug test. Benefits Include: Employees can enroll in medical and dental insurance and are covered by basic vision and life insurance. Employees are able to enroll in our company's 401k retirement plan with employer matching opportunities and will receive paid vacation, sick, and personal leave, paid holidays and quarterly profitability bonuses. Job Types: Full-time, Temporary Pay: $17.73 - $28.50 per hour Benefits: • 401(k) • 401(k) matching • Dental insurance • Employee assistance program • Employee discount • Flexible spending account • Health insurance • Life insurance • Paid time off • Vision insurance Experience: • Project Coordination: 2 years (Required) Work Location: Remote