NorthShire Inc

Compensation

Full Description

Benefits: • 401(k) • 401(k) matching • Competitive salary • Flexible schedule • Paid time off Office Manager - NorthShire Inc.Benefits/Perks • Flexible hybrid work-from-home schedule • Competitive compensation • Career advancement opportunities • Paid time off • 401k match • Mileage reimbursement for work-related trips (excluding office commutes) • Provided with MacBook Pro (Jobber, QuickBooks, T-Mobile DIGITS, ADP) Job Summary NorthShire Inc., a landscaping company specializing in landscape maintenance and commercial snow plowing, is seeking a highly organized Office Manager for a hybrid work-from-home role. As the first full-time office employee, you will take over critical administrative tasks from the company president/owner, ensuring smooth and efficient operations. Responsibilities include managing schedules, handling invoices, negotiating with vendors, maintaining office systems, and leveraging field-based CRM tools like Jobber for scheduling, estimating, and invoicing. The ideal candidate is comfortable answering phones, has expertise in QuickBooks, and thrives in a dynamic, home-service-based environment. Responsibilities • Manage calendars for appointments, meetings, and field operations • Optimize office processes and implement efficient systems using Jobber and QuickBooks • Pay and record invoices, ensuring accurate general office budget maintenance • Negotiate contracts and pricing with vendors and service providers • Collaborate with ADP for payroll, hiring, benefits, and tax form management • Utilize Jobber to: • Apply customer tags and fill custom fields for comprehensive data management • Enroll regular mowing customers in autopay for steady cash flow • Explore AI Receptionist for after-hours call handling • Answer phones and communicate effectively with clients and team members • Perform occasional work-related trips (e.g., bank, office supply store, jobsite check-ins) with mileage reimbursement Qualifications • High school diploma/GED required; some college preferred • Proven experience as an Office Manager, preferably in a home-service-based company • High level of expertise in QuickBooks; experience with Jobber or similar field-based CRM is a plus • General understanding of landscape maintenance, landscape construction, and commercial snow plowing • Proficient in Microsoft Office, Excel, and Outlook and/or Mac/Google Drive equivalent • Excellent time management, problem-solving, and attention to detail • Strong verbal and written communication skills • Ability to work independently from a home office with: • Personal cell phone • Dedicated home office/workspace • Dependable transportation for occasional office/shop visits • Comfortable with a wide variety of tasks and applications • Experience with T-Mobile DIGITS, ADP, or similar VOIP/payroll systems is a plus Work Environment • Hybrid role with significant work-from-home flexibility • Occasional travel to office/shop locations as needed • Work-related trips (e.g., bank, jobsite check-ins) eligible for mileage reimbursement Flexible work from home options available.