Morris Habitat for Humanity

Compensation

Full Description

Job Type Full-time Description The Office Administrator and Executive Assistant position supports GMM Habitat's mission by providing executive administrative support to the Chief Executive Officer. This role provides administrative support to the Senior Leadership Team who lead Resource Development, Marketing & Communications, Advocacy, Family Services, ReStore, Construction, Finance and Home Repair. This position serves as the receptionist for the main office in Randolph. This position provides an exciting opportunity for the right individual who is a self-starter and quick learner to interface cross-functionally in the organization with leadership. Administrative Functions: 1. Executive Assistant to CEO: Provide administrative executive support to the Chief Executive Officer and coordinate activities related to the Board of Directors. Some duties required for this position include but are not limited to, setting up meeting schedules, logistics and follow-up, taking meeting minutes, maintaining accurate RSVP lists, document processing, data entry, filing, record keeping, mail processing and drafting correspondence on behalf of the CEO. 2. General Office Support: Provide day-to-day general office support under the direction of the Director of Operations, and assist Senior Leadership with document proofreading, document routing for signatures, word processing, spreadsheets, data entry, photocopying, mail merge and filing. Activities include but are not limited to coordination of all aspects of daily mail, express mail and bulk mailings, processing the printing thank you letters, special event invitations/announcements, printing and proofreading legal documents. Other duties include: ensuring maintenance on all office equipment, ensuring adequate supply of all office supplies; maintaining supply inventory; maintaining supply room in an orderly manner; data entry for general mailing lists and volunteer records; generating and maintaining routine reports; and maintaining the general tidiness of the office. 3. Reception: Front desk reception responsibilities include greeting and assisting all guests and visitors to the office, answering a multi-line phone system and directing callers, taking and distributing phone messages with accuracy. This position is required to handle routine requests by callers and maintain a record of all calls in addition to responding to and routing office emails to the appropriate staff person. This function requires a positive and friendly demeanor and excellent customer service while interfacing with both internal and external stakeholders. 4. Other duties: Perform other duties and special projects as requested by the CEO or Director of Operations. Requirements Skills & Education Requirements: The successful candidate must have at least five years' experience in an administrative role and must be bi-lingual in Spanish with a high school diploma or equivalent. However, an associate's degree in business, communications, math, record management, or professional development is preferred. Non-profit work experience is preferred. This position requires professional office experience with a working knowledge of current office procedures and practices. The candidate must have excellent computer skills using Microsoft Office programs specifically Outlook, Word, Excel, and PowerPoint. This position requires the ability to operate and troubleshoot typical office equipment. The successful candidate can manage multiple projects at one time, work in a fast-paced office environment and work as a team player. The candidate must be able to coordinate, organize, and prioritize tasks to meet deadlines. The candidate must possess the ability to interface with all types of individuals in a professional manner and provide excellent customer service. Excellent communication and interpersonal skills are required-oral, written and public relations. The successful candidate must possess an excellent telephone manner and flourish in a busy office environment.