Milestone Technologies, Inc.

Compensation

Full Description

The Executive Assistant will be a highly resourceful team player, comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise sound judgement in a variety of situations and the ability to maintain a realistic balance among multiple priorities. You will collaborate with your colleagues and executive team to provide exceptional administrative support, manage projects and events, and optimize the executives’ working time. How You Will Make an Impact Provide strategic calendar management, prioritizing meetings across various time zones, and resolving scheduling conflicts. Coordinate logistics for all meetings, special events such as off-sites, All Hands, team building, presential and virtual meetings, including reserving rooms, catering, etc. as required. Manage complex domestic and international travel arrangements and itineraries ensuring a seamless end-to-end experience including monitoring and managing travel delays or changes to itinerary. Ensure expense reports are submitted timely and accurately on Workday. Flexible travelling for company events as required and provide support as needed. Provide backup support for another Executive Assistant as needed. Work in Fremont office at least 2-3 days per week. What You Will Need to Succeed Polished professional with relevant experience supporting a fast paced C-level or VP for at least 5+ years. Technology industry experience required. Adaptability and the capacity to shift courses rapidly and adapt to new processes. Expert knowledge of MS Office Suites, including Word, Excel, Outlook, PowerPoint, SharePoint, and Teams. Ability to work independently with an in-depth understanding of functions and procedures of the company. Organize, balance, prioritize and perform administrative support responsibilities, anticipating calendar events and cycles. Establish and work within timelines for projects and activities as required. Phenomenal teammate with a positive attitude.