Medina County Board of Developmental Disabilities

Compensation

Full Description

Essential Duties and Responsibilities: includes the following. Other duties may be assigned. · Receives Operator calls on agency main phone line, transfers calls, supplies information, and records or delivers messages as appropriate. Operates intercom and paging system to relay in-house announcements. · Maintains Administration visitor logs, distributes visitor badges, and receives and directs inquiries from agency visitors and staff. · Serves as gatekeeper for Administrative staff · Receives, prepares, and processes agency mail including certified and bulk mailings, as well as other agency or office communications as assigned by the Executive Administrator or other Management staff. · Coordinates scheduling of agency conference rooms, gym, and other building areas/property, as well as reservation of media equipment. · Maintains Facility Rental Agreements and processes payment for rentals. · Submits maintenance, help desk, and/or coffee cart requests for agency functions. · Assists in processing the monthly Board Packet: preparing Community Engagement section sending out Media Notifications, copying and disseminating Board Packets to stakeholders, etc. Works with IT to maintain agency inter-office telephone directory and Polycom phone extension list. · Participates on or assists with agency committees as assigned by the Executive Administrator. · Copies and assembles materials for meetings as requested by Executive Administrator or other Management staff. · Operates copy machine and postage meter and is responsible for supplies and maintenance. · Performs clerical duties such as typing, faxing, copying, filing, and proofreading as requested by Executive Administrator or other Management staff. · Handles confidential material as assigned by the Executive Administrator or other Management staff. Maintains Office Aides assigned to Administration, coordinates and monitors their duties on a daily basis, and reports back to the Executive Administrator. · Tracks inventory and orders supplies for Administration Office and Records Department. · Works on Special Projects as assigned by Executive Administrator or other Management staff. · Serves as back-up for Executive Administrator tasks including taking Minutes at Management Team meetings and Board Meetings and completing post-Board Meeting tasks, as needed. · Establishes a positive atmosphere and promotes quality customer service and experience. · Assist HR Department with coordination and scheduling of background checks for provider agencies. · Assist Executive Administrator with internal agency tracking. · Coordinate collection and submission of Office Aide weekly timesheets. · Coordinate all activities related to processing ICAT contracts. Job Type: Full-time Pay: $35,123.00 - $45,000.00 per year Benefits: • 401(k) • Dental insurance • Employee assistance program • Flexible spending account • Health insurance • Life insurance • Paid time off • Retirement plan • Vision insurance Schedule: • 8 hour shift Education: • High school or equivalent (Preferred) Work Location: In person