Medical Solutions, Inc.

Compensation

Full Description

Medical Solutions, Inc. (MSI), located in Chantilly, Virginia, is the innovator, developer, and the market leader of the sales and distribution of IV Fluid Warming Systems, Forced Air and Rapid Blood Infusion technologies to the acute healthcare community. We are actively seeking a Sales Support Specialist with outstanding organizational skills and the ability to manage multiple tasks efficiently in a fast-paced environment. Key Responsibilities • Provide daily administrative support to Sales Executives and the National Sales Director • Assist Executive Management with various strategic and operational initiatives • Complete assigned projects such as generating sales spreadsheets, graphs, • Answer and route incoming calls to appropriate personnel • Attend team meetings, record minutes, and distribute summaries via email • Coordinate delivery of MSI equipment requested by Sales Executives or hospital staff • Create, assemble, and distribute customer financial proposals via mail, email, or fax • Prepare, process, track Leases, Rental Agreements, and hospital correspondence • Process Purchase Orders by confirming receipt and entering data into Business Central CRM • Register and monitor vendor credentialing for sales representatives and nurse educators via online portals • Book hotel and travel accommodations for meetings, trainings and client visits • Audit and submit expense reports for reimbursement using Expensify • Assist in planning and coordinating sales meetings and training sessions • Organize conferences and corporate events • Create, assemble, and distribute training materials, including manuals and initial inventory shipments • Maintain inventory of administrative supplies and marketing collateral • Order replacement inventory as needed • All other duties as assigned Skills & Competencies • Proven ability to manage multiple tasks with precision and attention to detail and a commitment to timely, accurate task completion • Strong organizational and written communication skills • Professional telephone etiquette • Excellent interpersonal and customer service abilities • Capable of working independently while contributing effectively within a team environment Education & Technical Proficiency • Associate’s degree or equivalent experience in administrative support • Minimum of 3 years of administrative support experience in a fast-paced, professional setting • Proficient in Microsoft Office Suite and O365 applications, including Word, Excel, PowerPoint, and Outlook • Comfortable navigating online platforms and utilizing internet-based tools Medical Solutions, Inc. is an Equal Opportunity Employer Job Type: Full-time Pay: $20.00 - $23.00 per hour Benefits: • 401(k) • Dental insurance • Flexible spending account • Health insurance • Life insurance • Paid time off • Vision insurance Work Location: In person