Maryland Judiciary

Compensation

Full Description

• Job Title Administrative Office Specialist Division/Department Administration Closing Date December 9, 2025 Location Anne Arundel County Circuit Court Annapolis, Maryland Salary $55,235 FLSA Status Non-Exempt Financial Disclosure No At Will No Position Type Regular Full Time The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Maryland Judiciary Benefits (mdcourts.gov) About the Maryland Court System | Maryland Courts (mdcourts.gov) Maryland Judiciary Pay Scale June 2025 Essential Job Functions The Administrative Office Specialist provides administrative office support to Clerk, Chief Deputy Clerk, and management staff in Anne Arundel County Circuit Court. The incumbent performs receptionist duties and controls access to Administrative Office. Drafts office correspondence, maintains office calendars and supplies, and receives, opens, sorts, and distributes mail, parcels, files, and other materials. Schedule and prepare Clerk for meetings (i.e. prepare agendas, provide background information for the meeting). Attend meetings and prepare memorandum or minutes for the Clerk's record. Maintain calendars for Clerk, Chief Deputy Clerk, and Management staff to prevent scheduling conflicts. Draft correspondence for signature by the Clerk and Management Staff. Represent Clerk to the general public by providing information about the office and directing the public to the appropriate department. Represent Clerk to the general public by providing information about the office and directing the public to the appropriate department. Generate and Create Correspondence (often confidential) memoranda and various documents for the Clerk, Chief Deputy and Management Staff. Receptionist duties including answering multi-line phone system, screening, and routing telephone calls and taking messages. Scheduling and making appointments. Control access to the Clerk?s Administrative office during core business hours. Screen visitors and ensure offices accessibility for authorized personnel and visitors. Manage and maintain various office filing systems. Maintain confidential office files. Including operating optical imaging equipment and indexing Copies and distributes files, records, reports, documents, and materials. Type basic memorandums, labels, envelopes, etc. Maintain office supplies, forms, materials, maintains equipment service contracts and schedules routine maintenance. Mail: purge files in accordance with established procedures, schedules, and legal requirements. Arrange mail for courier services. Prepare necessary documents including test page and commissions for swearing-in ceremonies, investitures, etc. Schedule swearing-in ceremonies for county and state appointees. Maintain test book of gubernatorial appointees. Submit qualification data cards to the Secretary of State. Maintain office library by ordering updates and replacing them as need for MD Annotated Code, MD Rules, Attorney General?s Opinion, AA County Code, etc. Research matters to be addressed by the clerk utilizing paralegal and analytical skills. Prepare summary and other date reports utilized in administrative planning Maintain office directories and update various public directories to include accurate information about the Clerk's office. (Phone numbers, mailing address, contact names, etc.) Serve as backup to the HR Associate, including maintaining personnel files, performing orientations, collecting new hire, retirement, termination, and health benefits paperwork. Minimum Qualifications Perform other related work as required. Education: High school diploma (or GED equivalent). Experience: Three (3) years of work experience providing secretarial, clerical, or administrative work involving the use of a personal computer and word processing software. Knowledge Of Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division. General office practices and procedures. Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc. Personal Computers and software to include, but not limited to, Microsoft Office Suite. Judiciary policies and procedures. Legal terminology and judicial system language. Basic accounting principles. Skill In Managing priorities to meet critical deadlines while multitasking. Typing on personal computer. Organization and time management. Accuracy and attention to detail. Customer service and handling problems tactfully and patiently. Reading, comprehension, proofreading, and editing. The use of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, etc. Interpersonal communication and relations. Ability To Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills. Follow procedures, verbal and written instructions, and protocols for any given assignment. Communicate clearly, tactfully, and effectively both verbally and in writing. Compose routine and complex business correspondence to include, but not limited to, reports, records, and documents. Use and maintain alphabetical and numerical filing systems. Perform basic arithmetical calculations and computations accurately. Understand and carry out complex oral and written instructions. Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc. Understand and abide by departmental rules, regulations, and procedures. Establish and maintain effective working relationships. Maintain confidentiality. Provide assistance, guidance, and direction to others in a polite and efficient manner. Physical Requirements Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Equipment, Machinery And Tools Personal Computer to access all software applications. Copier to make copies. Fax machine to send and receive correspondences. Multi-line telephone, calculator, scanner to complete daily tasks. Software And Computer Skills Must be fully proficient in the following computer applications: MS Office Suite - MS Outlook, Word, Publisher, Excel Preferably Have Experience In The Following Computer Applications FileMaker Pro - relational databases Odyssey/File and Serve (MDEC) Selection Process Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted. Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application. For further information please contact Talent Acquisition at aocta@mdcourts.gov. The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status , physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation .