MAP International

Compensation

Full Description

Job Title: Philanthropy Coordinator Department: 310.310 - Philanthropy Work Location: Remote Desk Location: Remote Reports to: Vice President, Development Employment Type: Full Time Travel: 15% JOB SUMMARY The Philanthropy Coordinator plays a critical role on the within the Global Giving Team supporting the execution of fundraising strategies and donor engagement initiatives. The Global Giving Team consists of Philanthropy, Direct Response and Marketing. This position provides vital support to the Vice President of Development through project coordination, donor communication, event support and data integrity. The Philanthropy Coordinator is detail oriented, highly organized and passionate about using their skills to help advance the mission of MAP. This position must thrive in a collaborative environment and eager to grow in the field of nonprofit fundraising. ESSENTIAL DUTIES AND RESPONSIBILITIES ADMINISTRATIVE AND PROJECT COORDINATION Maintain accurate and up-to-date calendar for Global Giving Team in coordination with Philanthropy, Direct Response, and Marketing. Coordinate and support internal team meetings, summits (virtual and in-person), and trainings by managing scheduling, preparing agendas and materials, notetaking, and tracking action items to completion. Administer the execution and project management of special projects and initiatives by tracking deadlines, deliverables, and priorities across multiple fundraising efforts led by Chief Development and Marketing Officer and Vice President of Development. Assist in the implementation and ongoing maintenance of new fundraising initiatives ensuring processes, collateral and systems are aligned for long-term success. FUNDRAISING AND DONOR SUPPORT Assist with donor acknowledgements and personalized stewardship communications. Serve as primary liaison for philanthropy-related inquiries, ensuring timely and professional responses. Monitor and reconcile philanthropy team travel expenses within approved budgets. Manage monthly credit card reconciliation, ensuring timely submission of receipts, proper coding of expenses, and adherence to organizational finance policies. EVENT SUPPORT Execute end to end support for signature donor events, small gatherings, and international vision trips. Serve as primary liaison with external vendors to coordinate services, resolve issues, and maintain strong working relationships that support philanthropy. Support event logistics including but not limited to RSVP management, material preparation, rooming lists, and onsite coordination. DATA AND SYSTEMS Accurately enter, update, and maintain donor and vendor information in CRM, ensuring data integrity, consistency, and timely processing to support effective fundraising and relationship management. Create and update standard operating procedures for development processes and systems. Maintain strict confidentiality of donor information and financial data in compliance with organizational privacy policies. Serve as a trusted representative of the Philanthropy team within Global Giving, modeling professionalism in all internal and external interactions. ORGANIZATIONAL RELATIONSHIPS Reports to the Vice President of Development and is a member Philanthropy team within Global Giving. The position interfaces with the following internal teams – Office of the President, Finance, Operations, IT, Human Resources, Philanthropy Gift Officers, Foundations Gift Officer, Marketing, Direct Response Officer, Corporate Relations Team, Director of Partnerships and Emergency Response, Director of Programs and other external consultants and vendors working with the organization. The Philanthropy Coordinator does not have any supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE Bachelor’s degree or equivalent experience in nonprofit management, communications, business, or related field. Familiarity with donor-centric language and principles of fundraising Experience working in a fast paced, mission driven environment Advance proficiency in Microsoft Office Suite, particularly Excel and PowerPoint Experience with donor database management and reporting tools Familiarity with event management platforms and registration systems OTHER SKILLS AND ABILITIES 3-5 years of relevant experience in fundraising, nonprofit support, communications, or project coordination. Strong organizational and multitasking abilities with exceptional attention to detail. Proficiency in Microsoft Office Suite Experience with donor databases (e.g., Agilon, Salesforce, Raiser’s Edge, or similar) required, not preferred Excellent written and verbal skills. Collaborative team player with a service-oriented mindset and proactive approach to exercising problem solving and critical thinking skills. Demonstrated experience managing multiple projects simultaneously. Passion for philanthropy and the mission of MAP PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must be able to travel domestically up to 15% of their time. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus during significant computer related work. Employee must be able to read, write, and speak English fluently.