Mack & Associates, Ltd.

Compensation

Full Description

A global, industry-leading company headquartered in Rosemont is seeking a highly polished Executive Assistant to support members of the C-Suite leadership team. This exciting opportunity offers a salary range of $100,000–$130,000 commensurate with experience and the chance to work directly alongside senior executives in a fast-paced, high-impact environment. In this role, you will play a critical part in supporting executive operations, managing priorities, and helping drive key initiatives within a dynamic global organization and act as an office manager. The ideal candidate is proactive, highly organized, and has the ability to pivot quickly and handle sensitive matters with confidence. This position offers a comprehensive benefits package including but not limited to health insurance, generous PTO and a 401k plan. Responsibilities of the Executive Assistant to C-Suite: • Provide high-level administrative support to multiple C-Suite executives • Manage complex calendars, coordinating meetings, calls, and executive priorities • Arrange domestic and international travel, including detailed itineraries and logistics • Prepare presentations, reports, and executive communications • Serve as a key liaison between executives, internal teams, and external partners • Handle confidential information with the highest level of discretion and professionalism • Coordinate board meetings, leadership meetings, and company events • Track projects and follow up on key initiatives to ensure deadlines are met • Plan quarterly board meetings and arrange for all logistics and catering. • Manage all office administrator responsibilities for the small satellite office. • Assist with special projects, research, and strategic initiatives as needed Qualifications for the Executive Assistant to C-Suite: • 3-4 years of Executive Assistant experience supporting senior leadership or C-Suite executives • Bachelor’s degree preferred • Exceptional organizational and time management skills • Strong written and verbal communication abilities • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) • Experience managing complex calendars and coordinating executive travel • Ability to manage confidential information with discretion and professionalism • Highly detail-oriented with the ability to multitask in a fast-paced environment • Strong problem-solving skills with a proactive and resourceful mindset P-17