Mack & Associates, Ltd.

Compensation

Full Description

An elite private equity firm in the heart of Chicago is seeking a sharp, polished, and proactive Executive Assistant / Office Manager to join their high-performing team. This hybrid role is a unique opportunity for a driven professional who thrives in a fast-paced environment and enjoys wearing many hats. Acting as the right hand to senior leadership and the operational backbone of the office, this individual will play a critical role in keeping both executives and the office running seamlessly. This is more than just a support role—it’s a chance to become an integral part of a prestigious firm known for its excellence, professionalism, and collaborative culture. This position offers a competitive pay rate of $100-120k, commensurate with experience. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO. Key Responsibilities of the Executive Assistant / Office Manager: • Deliver high-level executive support, including complex calendar management, travel coordination, and meeting logistics • Prepare polished correspondence, reports, and high-impact presentations • Process expenses and manage vendor invoices with accuracy and timeliness • Serve as a liaison between executives and internal/external stakeholders—including investors and portfolio companies • Lead all aspects of office operations to ensure a well-organized, professional, and efficient environment • Maintain office supplies, coordinate equipment servicing, and manage vendor relationships • Organize firmwide events, board meetings, and special projects with finesse and attention to detail • Uphold the firm’s high standards of excellence in both client-facing and behind-the-scenes responsibilities • Supervise interns, administrative staff, or third-party vendors as needed Qualifications of the Executive Assistant / Office Manager: • A minimum of 5 years of experience in an Executive Assistant and/or Office Manager role, ideally within private equity, investment banking, or a similar fast-paced environment • Discretion, professionalism, and a track record of handling confidential information with care • Impeccable organizational skills and the ability to manage multiple priorities without missing a beat • Strong communication skills—both written and verbal—with an eye for polished presentation • Proficiency in Microsoft Office Suite and familiarity with expense/calendar tools like Concur and Outlook • A confident, service-oriented mindset and a proactive approach to problem-solving P-15