MacDonald-Miller Facility Solutions

Compensation

Full Description

Job Title: Accounts Receivable Specialist - Service & Preventative Maintenance Collections Company Overview: MacDonald-Miller Facility Solutions is the Northwest’s leading mechanical contracting firm, specializing in HVAC, plumbing, and automation system solutions for commercial buildings. With over one thousand employees across 14 offices, we are committed to making buildings work better through innovative design, delivery, and service. Role Overview: As an Accounts Receivable Specialist focused on Service & Preventative Maintenance Collections, you will play a critical role in managing and optimizing the company’s receivables. Your efforts will ensure timely collections, maintain strong client relationships, and support the financial health of the organization. What You'll Do: - You will manage and monitor accounts receivable for service and preventative maintenance contracts. - You will perform timely collections activities to reduce outstanding balances. - You will communicate professionally with clients to resolve billing discrepancies and payment issues. - You will collaborate with internal teams to ensure accurate invoicing and account reconciliation. - You will maintain detailed records of collection efforts and client interactions. - You will assist in generating reports on accounts receivable status and trends. - You will support month-end and year-end closing processes related to receivables. - You will identify opportunities to improve collection processes and customer satisfaction. What You Bring: - You bring at least 3 years of experience in accounts receivable or collections, preferably in a service-oriented industry. - You bring strong knowledge of accounting principles and accounts receivable processes. - You bring proficiency in Microsoft Office Suite, especially Excel, and experience with accounting software. - You bring excellent communication and negotiation skills to effectively manage client relationships. - You bring strong organizational skills and attention to detail. - You bring the ability to work independently and as part of a team in a fast-paced environment. Bonus Points If You Have: - Experience in the mechanical contracting or facilities services industry. - Familiarity with ERP systems such as SAP or Oracle. - Knowledge of preventative maintenance contract structures and billing. - Additional certifications in accounting or finance. What We Offer: - We offer competitive salary and comprehensive benefits including medical, dental, and vision coverage. - We offer opportunities for professional development and career growth. - We offer a supportive and inclusive work environment. - We offer flexible work schedules and remote work options. - We offer employee wellness programs and community involvement initiatives. Ready to Apply? Please submit your resume and cover letter through our careers page at www.macmiller.com/careers or email your application to hr@macmiller.com. We look forward to hearing from you!