MacDonald-Miller Facility Solutions

Compensation

Full Description

Job Title: Accounts Receivable Specialist - Service & Preventative Maintenance Collections Company Overview: MacDonald-Miller Facility Solutions is the Northwest’s leading mechanical contracting firm, specializing in HVAC, plumbing, and automation system solutions for commercial buildings. With over one thousand employees across 14 offices, we are committed to making buildings work better through innovative design, delivery, and service. Role Overview: As an Accounts Receivable Specialist focused on Service & Preventative Maintenance Collections, you will play a critical role in managing and optimizing the company’s receivables. Your efforts will ensure timely collections, maintain strong client relationships, and support the financial health of MacDonald-Miller. What You'll Do: - You will manage accounts receivable processes specifically for service and preventative maintenance contracts. - You will monitor and follow up on outstanding invoices to ensure timely payments. - You will communicate professionally with clients to resolve billing discrepancies and answer payment inquiries. - You will collaborate with the sales and service teams to verify contract terms and billing accuracy. - You will maintain accurate records of collections activities and update the accounting system accordingly. - You will assist in preparing reports on receivables status and aging for management review. - You will identify and recommend process improvements to enhance collections efficiency. - You will support month-end and year-end closing activities related to accounts receivable. What You Bring: - You have at least 3 years of experience in accounts receivable or collections, preferably in the service or facilities management industry. - You possess strong knowledge of accounting principles and accounts receivable processes. - You are proficient with accounting software and Microsoft Office, especially Excel. - You have excellent communication and negotiation skills to manage client interactions effectively. - You demonstrate strong organizational skills and attention to detail. - You are capable of working independently and as part of a team in a fast-paced environment. Bonus Points If You Have: - Experience with ERP systems such as SAP or Oracle. - Familiarity with mechanical contracting or facilities services industry. - Additional certifications in accounting or finance (e.g., CPA, CMA). - Proven track record of improving collections processes or reducing outstanding receivables. What We Offer: - We offer competitive salary and comprehensive benefits including medical, dental, and vision coverage. - We offer opportunities for professional development and career growth within a stable and growing company. - We offer a supportive and inclusive work environment that values teamwork and innovation. - We offer flexible work arrangements to support work-life balance. - We offer employee wellness programs and community involvement initiatives. Ready to Apply? Please submit your resume and cover letter through our careers page at www.macmiller.com/careers. We look forward to learning how you can contribute to our team and help us make buildings work better.