MacDonald-Miller Facility Solutions

Compensation

Full Description

Job Title: Accounts Receivable Specialist - Service & Preventative Maintenance Collections Company Overview: MacDonald-Miller Facility Solutions is the Northwest’s leading mechanical contracting firm, dedicated to making buildings work better. With over one thousand employees across 14 offices, we specialize in designing, delivering, and servicing HVAC, plumbing, and automation system solutions for commercial buildings. Our commitment to innovation and customer satisfaction has made us a trusted partner in the industry. Role Overview: As an Accounts Receivable Specialist focused on Service & Preventative Maintenance Collections, you will play a critical role in managing and optimizing the company’s receivables. Your efforts will ensure timely collections, maintain strong client relationships, and support the financial health of MacDonald-Miller. What You'll Do: - You will manage accounts receivable processes specifically for service and preventative maintenance contracts. - You will monitor customer accounts to identify and resolve outstanding invoices. - You will communicate professionally with clients to facilitate timely payments and resolve billing discrepancies. - You will collaborate with the sales and service teams to ensure accurate billing and contract compliance. - You will prepare and maintain detailed reports on collections status and aging accounts. - You will assist in the development and implementation of improved collection strategies. - You will support month-end and year-end closing activities related to accounts receivable. - You will maintain accurate records and documentation to support audit requirements. What You Bring: - You bring at least 3 years of experience in accounts receivable or collections, preferably in a service-oriented industry. - You have strong knowledge of accounting principles and accounts receivable processes. - You are proficient with accounting software and Microsoft Office, especially Excel. - You possess excellent communication and negotiation skills to manage client relationships effectively. - You demonstrate strong organizational skills and attention to detail. - You are capable of working independently and as part of a team in a fast-paced environment. Bonus Points If You Have: - Experience in the mechanical contracting or facilities services industry. - Familiarity with ERP systems such as SAP or Oracle. - Knowledge of preventative maintenance contract structures and billing. - Additional certifications in accounting or finance. What We Offer: - We offer a competitive salary and comprehensive benefits package. - We offer opportunities for professional growth and career advancement. - We offer a supportive and collaborative work environment. - We offer flexible work arrangements to support work-life balance. - We offer employee wellness programs and community involvement initiatives. Ready to Apply? If you are ready to contribute to a dynamic team and help MacDonald-Miller Facility Solutions continue to thrive, please submit your resume and cover letter through our careers page or email us directly at careers@macmiller.com.