MacDonald-Miller Facility Solutions

Compensation

Full Description

Job Title: Accounts Receivable Specialist - Service & Preventative Maintenance Collections Company Overview: MacDonald-Miller Facility Solutions is the Northwest’s leading mechanical contracting firm, specializing in HVAC, plumbing, and automation system solutions for commercial buildings. With over one thousand employees across 14 offices, we are committed to making buildings work better through innovative design, delivery, and service. Role Overview: As an Accounts Receivable Specialist focused on Service & Preventative Maintenance Collections, you will play a critical role in managing and optimizing the company’s receivables. Your efforts will ensure timely collections, maintain strong client relationships, and support the financial health of MacDonald-Miller. What You'll Do: - You will manage accounts receivable processes specifically for service and preventative maintenance contracts. - You will monitor and follow up on outstanding invoices to ensure timely payments. - You will communicate professionally with clients to resolve billing discrepancies and answer payment inquiries. - You will collaborate with the sales and service teams to verify contract terms and billing accuracy. - You will maintain accurate records of collections activities and update the accounting system accordingly. - You will assist in preparing reports on receivables status and aging for management review. - You will identify and recommend process improvements to enhance collections efficiency. - You will support month-end and year-end closing activities related to accounts receivable. What You Bring: - You bring at least 3 years of experience in accounts receivable or collections, preferably in a service-oriented industry. - You bring strong knowledge of accounting principles and proficiency with accounting software, such as QuickBooks or SAP. - You bring excellent communication and negotiation skills to effectively manage client interactions. - You bring strong organizational skills and attention to detail to manage multiple accounts simultaneously. - You bring the ability to work independently and as part of a team in a fast-paced environment. Bonus Points If You Have: - Experience in the mechanical contracting or facilities services industry. - Familiarity with contract terms related to service and preventative maintenance agreements. - Advanced Excel skills for data analysis and reporting. - Experience with ERP systems and automated billing platforms. What We Offer: - We offer a competitive salary and comprehensive benefits package including health, dental, and vision insurance. - We offer opportunities for professional development and career growth within a stable and growing company. - We offer a supportive and inclusive work environment that values teamwork and innovation. - We offer flexible work arrangements to help balance your professional and personal life. - We offer employee wellness programs and community involvement initiatives. Ready to Apply? Please submit your resume and a cover letter detailing your relevant experience to our careers portal at www.macmiller.com/careers. We look forward to learning how you can contribute to our team!