MacDonald-Miller Facility Solutions

Compensation

Full Description

Job Title: Accounts Receivable Specialist - Service & Preventative Maintenance Collections Company Overview: MacDonald-Miller Facility Solutions is the Northwest’s leading mechanical contracting firm, specializing in HVAC, plumbing, and automation system solutions for commercial buildings. With over one thousand employees across 14 offices, we are committed to making buildings work better through innovative design, delivery, and service. Role Overview: As an Accounts Receivable Specialist focused on Service & Preventative Maintenance Collections, you will play a critical role in managing and optimizing the company’s receivables. Your efforts will ensure timely collections, maintain strong client relationships, and support the financial health of the organization. What You'll Do: - You will manage accounts receivable processes specifically for service and preventative maintenance contracts. - You will monitor outstanding invoices and follow up with clients to ensure timely payments. - You will collaborate with the sales and service teams to resolve billing discrepancies. - You will maintain accurate records of all collections activities and update the accounting system accordingly. - You will prepare regular reports on accounts receivable status for management review. - You will assist in the development and implementation of improved collection strategies. - You will communicate professionally with clients to address payment issues and negotiate payment plans when necessary. - You will support month-end and year-end closing activities related to accounts receivable. What You Bring: - Minimum of 3 years of experience in accounts receivable or collections, preferably in a service-oriented industry. - Proficiency with accounting software and Microsoft Office Suite, especially Excel. - Strong communication and negotiation skills. - Detail-oriented with excellent organizational abilities. - Ability to work independently and as part of a team. - Knowledge of basic accounting principles and practices. Bonus Points If You Have: - Experience in the mechanical contracting or facilities services industry. - Familiarity with ERP systems such as SAP or Oracle. - Previous experience handling service and preventative maintenance contract collections. - Certification in accounting or finance-related fields. What We Offer: - We offer competitive salary and comprehensive benefits including health, dental, and vision insurance. - We offer opportunities for professional growth and development within a stable and growing company. - We offer a supportive and collaborative work environment. - We offer flexible work schedules and remote work options. - We offer employee wellness programs and community involvement initiatives. Ready to Apply? Please submit your resume and cover letter through our careers page at www.macmiller.com/careers. We look forward to learning how you can contribute to our team and help us make buildings work better.