MacDonald-Miller Facility Solutions

Compensation

Full Description

Job Title: Accounts Receivable Specialist - Service & Preventative Maintenance Collections Company Overview: MacDonald-Miller Facility Solutions is the Northwest’s leading mechanical contracting firm, specializing in HVAC, plumbing, and automation system solutions for commercial buildings. With over one thousand employees across 14 offices, we are committed to making buildings work better through innovative design, delivery, and service. Role Overview: As an Accounts Receivable Specialist focused on Service & Preventative Maintenance Collections, you will play a critical role in managing and optimizing the company’s receivables. Your efforts will ensure timely collections, maintain strong client relationships, and support the financial health of the organization. What You'll Do: - You will manage and process accounts receivable for service and preventative maintenance contracts. - You will follow up on overdue invoices and work with clients to resolve payment issues. - You will maintain accurate records of all collections activities and customer communications. - You will collaborate with the sales and service teams to ensure billing accuracy. - You will prepare regular reports on accounts receivable status and collections performance. - You will assist in the development and implementation of improved collection processes. - You will handle customer inquiries professionally and provide excellent service. - You will support month-end and year-end closing activities related to accounts receivable. What You Bring: - Minimum of 3 years of experience in accounts receivable or collections, preferably in a service-oriented industry. - Strong knowledge of accounting principles and accounts receivable processes. - Proficiency with accounting software and Microsoft Office, especially Excel. - Excellent communication and negotiation skills. - Detail-oriented with strong organizational and time management abilities. - Ability to work independently and as part of a team. Bonus Points If You Have: - Experience in the mechanical contracting or facilities services industry. - Familiarity with ERP systems such as SAP or Oracle. - Prior experience working in a fast-paced, multi-office environment. - Additional certifications in accounting or finance. What We Offer: - We offer competitive salary and comprehensive benefits including medical, dental, and vision coverage. - We offer opportunities for professional growth and career advancement. - We offer a supportive and collaborative work environment. - We offer flexible work schedules and remote work options. - We offer employee wellness programs and community involvement initiatives. Ready to Apply? Please submit your resume and cover letter through our careers page at www.macmiller.com/careers. We look forward to learning how you can contribute to our team and help us make buildings work better.