MacDonald-Miller Facility Solutions

Compensation

Full Description

Job Title: Accounts Receivable Specialist - Service & Preventative Maintenance Collections Company Overview: MacDonald-Miller Facility Solutions is the Northwest’s leading mechanical contracting firm, dedicated to making buildings work better. With over one thousand employees across 14 offices, we specialize in designing, delivering, and servicing HVAC, plumbing, and automation system solutions for commercial buildings. Our commitment to innovation and customer satisfaction has made us a trusted partner in the industry. Role Overview: As an Accounts Receivable Specialist focused on Service & Preventative Maintenance Collections, you will play a critical role in managing and optimizing the company’s cash flow. You will be responsible for ensuring timely collections, maintaining accurate financial records, and supporting the finance team to enhance overall operational efficiency. What You'll Do: - You will manage accounts receivable processes specifically for service and preventative maintenance contracts. - You will monitor customer accounts and follow up on overdue invoices to ensure timely payments. - You will collaborate with the sales and service teams to resolve billing discrepancies and customer inquiries. - You will prepare and maintain detailed reports on collections status and aging accounts. - You will assist in month-end closing activities related to accounts receivable. - You will maintain accurate and organized financial records in compliance with company policies. - You will support continuous improvement initiatives within the accounts receivable function. What You Bring: - You have at least 3 years of experience in accounts receivable or collections, preferably in a service-oriented industry. - You possess strong knowledge of accounting principles and accounts receivable processes. - You are proficient in using accounting software and Microsoft Office, especially Excel. - You have excellent communication and negotiation skills to effectively manage customer relationships. - You demonstrate strong organizational skills and attention to detail. Bonus Points If You Have: - Experience with mechanical contracting or facilities services industries. - Familiarity with ERP systems such as SAP or Oracle. - Ability to analyze financial data to identify trends and improve collection strategies. - Prior experience working in a fast-paced, team-oriented environment. What We Offer: - We offer competitive salary and comprehensive benefits including health, dental, and vision insurance. - We offer opportunities for professional growth and development within a leading industry company. - We offer a supportive and collaborative work environment that values innovation. - We offer flexible work arrangements to support work-life balance. - We offer employee wellness programs and community involvement initiatives. Ready to Apply? If you are ready to contribute to a dynamic team and grow your career with MacDonald-Miller Facility Solutions, please submit your resume and cover letter through our careers page or email them directly to our HR department. We look forward to hearing from you!