MacDonald-Miller Facility Solutions

Compensation

Full Description

Job Title: Accounts Receivable Specialist - Service & Preventative Maintenance Collections Company Overview: MacDonald-Miller Facility Solutions is the Northwest’s leading mechanical contracting firm, specializing in HVAC, plumbing, and automation system solutions for commercial buildings. With over one thousand employees across 14 offices, we are committed to making buildings work better through innovative design, delivery, and service. Role Overview: As an Accounts Receivable Specialist focused on Service & Preventative Maintenance Collections, you will play a critical role in managing and optimizing the company’s receivables. Your efforts will ensure timely collections, maintain strong client relationships, and support the financial health of MacDonald-Miller. What You'll Do: - You will manage accounts receivable processes specifically for service and preventative maintenance contracts. - You will monitor outstanding invoices and follow up with clients to ensure timely payments. - You will collaborate with the sales and service teams to resolve billing discrepancies. - You will maintain accurate records of all collections activities and client communications. - You will prepare regular reports on accounts receivable status for management review. - You will assist in the development and implementation of improved collection strategies. - You will support month-end and year-end closing activities related to accounts receivable. - You will provide excellent customer service to clients regarding billing inquiries and payment arrangements. What You Bring: - Minimum of 3 years of experience in accounts receivable or collections, preferably in a service-oriented industry. - Strong knowledge of accounting principles and accounts receivable processes. - Proficiency with accounting software and Microsoft Office Suite, especially Excel. - Excellent communication and negotiation skills. - Detail-oriented with strong organizational and time management abilities. - Ability to work independently and as part of a team in a fast-paced environment. Bonus Points If You Have: - Experience in the mechanical contracting or facilities services industry. - Familiarity with ERP systems such as SAP or Oracle. - Prior experience working with preventative maintenance contracts. - Additional certifications in accounting or finance. What We Offer: - We offer competitive salary and comprehensive benefits including medical, dental, and vision coverage. - We offer opportunities for professional growth and career advancement within a stable and growing company. - We offer a supportive and inclusive work environment that values teamwork and innovation. - We offer flexible work schedules and remote work options to support work-life balance. - We offer employee wellness programs and company-sponsored events. Ready to Apply? To join our team at MacDonald-Miller Facility Solutions, please submit your resume and cover letter through our careers page or email them directly to our HR department. We look forward to hearing from you!