Lincoln Financial

Compensation

Full Description

Executive Assistant As an Executive Assistant, you will be responsible for supporting the CLG (Corporate Leadership Group) member(s) in their executive administration needs and effectively project manage other assignments as appropriate. You will be a key enabler to improving the effectiveness of the group's business functions by proactively coordinating / prioritizing activity, ensuring topics of importance are communicated in an organized and efficient manner, leading projects and / or project coordination, and proactively identifying other areas in which you can provide further assistance. You will provide direct support to the CLG member(s) and will interact with all levels of the organization, including the executive leadership team. Additionally, you may interact frequently with key stakeholders outside of the organization. Executive Organization & Management - Managing executive availability and commitments to ensure clear priorities and optimum use of executive time. Meeting Management - Effectively ensuring all meetings requiring the executive's attendance have a meeting agenda and target outcomes requiring the executive's participation. Meeting Preparation- Preparing executive(s) for meetings by creating, gathering, and / or organizing material, identifying key questions to be prepared to answer, and preparing reference material in an effective structure. Concierge Level Service Providing a positive experience for all those coming into contact with executive office and proactively provide exceptional high touch services as appropriate. Continuous Improvement - Creating and managing internal organization systems to improve department effectiveness. Work Support- Working behind the scenes to solve problems, mediate disputes, and deal with issues before they escalate up to the executive including delegating work to other appropriate parties, drafting communications for his / her review, and personally executing tasks. Project Management Prioritizing and managing multiple projects simultaneously and follow through on issues in a timely manner. Presentation Design and Execution Partnering with the executive(s) to capture strategies and messaging in innovative PowerPoint presentations. Proactively conducting research to add value to material. Reporting Producing executive level reports requiring data compilation and analysis. General Administration Support Providing administrative support including answering calls, scheduling meetings, taking meeting notes, processing / approving expenses, filing, etc. 5+ years of executive assistant / project management experience, including HR functional related experience and / or education credentials Project management experience; credential or certification preferred Exceptional organization skills and aggressive follow-up skills Ability to prioritize, meet tight deadlines and maintain high quality work Exceptional customer service and relationship management skills Strong problem-solving skills with a strong ability to get things done Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment Excellent written and oral communication skills Demonstrated high degree of professionalism and trust in dealing with confidential and sensitive matters Flexible, adaptable, and professional at all times Highly skilled in Microsoft Office including Word, Excel, Power Point and Outlook Undergraduate degree preferred Ability to work overtime if needed