Level Five Designs

Compensation

Full Description

SENIOR SPECIALIST | PROCUREMENT DIRECT REPORT : Director | Procurement FULL TIME : 40 HOURS PER WEEK WORKING HOURS : 9AM -5PM EST REMOTE POSITION : Must live in NC or SC WHO WE ARE Level Five Designs is a multi-family interior design firm based in Raleigh, NC. Our goal is to bring property branding to life through our design, finishes and furniture selections for developers, multifamily property managers and asset management firms. OUR CORE VALUES • We curate impactful and innovative designs. Always thinking outside the box. • We don’t have one style. The client's aesthetic is our aesthetic. • We connect people and places. Making every community feel like home. • We guide the project from inspiration to installation. Our design bags hold samples and hard hats. • We deliver the highest level of finish. Standing beside you and for you. BENEFITS • Work from home/flexible hours • Unlimited PTO • Medical, dental, vision, short term and long term disability and life insurance • Flexible benefit plan • 401k employer match • 12 weeks paid parental leave • Office and telephone stipend • Collaborative and supportive team environment with an emphasis on work-life balance WHO YOU ARE Detail-Driven & Process-Oriented | You bring exceptional attention to detail and accuracy to everything you touch—from pricing and specifications to vendor coordination and order tracking. You take pride in building clean, reliable procurement systems that support both design intent and operational efficiency. Procurement Expert with Design Sensibility | You understand the intersection of design, budget, and logistics. You’re fluent in FF&E, custom furnishings, finishes, and vendor lead times—and you know how to translate creative vision into well-executed purchases without compromising quality or intent. Proactive Problem Solver | You anticipate challenges before they become issues—whether it’s a long lead time, discontinued product, pricing discrepancy, or logistics constraint. You bring forward smart, solution-oriented alternatives that keep projects moving and clients confident. Highly Organized & Deadline-Focused | You manage multiple projects, vendors, and timelines with ease. You maintain clear documentation, track orders meticulously, and ensure accuracy across specifications, purchase orders, and delivery schedules—always knowing where things stand. Collaborative & Relationship-Driven | You work seamlessly with designers, design directors, vendors, and installers. You communicate clearly and professionally, build strong vendor relationships, and act as a trusted partner to both internal teams and external collaborators. Client- and Budget-Conscious | You understand the importance of protecting project budgets while delivering high-quality outcomes. You monitor costs, flag variances early, and support transparency through clear reporting and documentation. Confident Ownership & Accountability | You operate with a high level of autonomy and accountability—owning procurement scopes from specification through installation. You make informed decisions, escalate risks appropriately, and take responsibility for outcomes. Continuous Improvement Mindset | You’re always looking for ways to improve systems, workflows, and vendor partnerships. You stay current on market conditions, materials, and best practices, and you actively contribute ideas that elevate the firm’s procurement process and project delivery. POSITION OVERVIEW The Senior Specialist | Procurement is a pivotal role within the FF&E team responsible for leading all procurement of furniture, art, accessories and any related decor items for all FF&E projects. This role works closely with vendors and installers throughout the life cycle of each FF&E project. This position requires a blend of creativity, analytical thinking, technical skills, and a strong attention to detail. The Senior Specialist | Procurement will work independently and collaborate closely with multiple design team members to ensure the successful completion of the procurement and installation process for every FF&E project. KEY RESPONSIBILITIES PROCUREMENT • Procure all furniture, artwork, accessories and related decor items for all FF&E projects, ensuring accuracy in specifications, pricing, finishes, and quantities • Prepare, submit, and manage purchase orders through all stages: creation, approval, vendor confirmation, production, delivery, invoicing, and final payment • Negotiate and maintain trade discounts with vendors • Ensure vendor discounts are properly applied on all orders • Track every item from the point of order through delivery, ensuring timeliness and resolving delays proactively • Maintain detailed documentation for all orders, including order logs, confirmations, spec sheets, warranties, and vendor communication • Monitor budgets, reconcile vendor invoices, and support financial accuracy across projects • Coordinate with the design team on reselections, substitutions, backorders, fabric delays, finish changes, and client-requested revisions • Attend FF&E installations and assist design team with installation and close out of projects VENDOR RELATIONS • Foster strong vendor partnerships to support successful projects, competitive pricing, and dependable service • Communicate regularly with clients, vendors, subcontractors, and installers with professionalism and clarity • Coordinate install vendors throughout the life cycle of each project • Manage damage claims, returns, replacements, and freight issues with efficiency and diplomacy PROJECT & INSTALLATION COORDINATION • Prepare install packets, delivery logistics, inventory lists, and on-site direction, as needed • Attend FF&E installations and assist the design team with on-site coordination, styling, receiving, punch lists, and final close-out • Ensure items are delivered on time, properly inspected, and installed according to project standards PROCESS, SYSTEMS & STANDARD OPERATING PROCEDURES (SOPs) MANAGEMENT • Maintain and update procurement Standard Operating Procedures (SOPs), as needed • Maintain and refine procurement to support consistency and efficiency • Support team members on procurement related processes and software • Identify opportunities to streamline workflows, reduce errors, and enhance transparency for internal teams • Collaborate with leadership to implement software improvements, new vendor processes, and procurement best practices PROFESSIONAL QUALIFICATIONS • 5-10 years of procurement experience, with at least 3 years experience in the Interior Design or related field • Bachelor's degree preferred • Google Workspace experience preferred • Houzz Pro or other similar project management software experience preferred • High attention to detail and accuracy • Creative problem solving skills • Collaborative, adaptive and growth mindset • Proven ability to manage high volumes of orders without sacrificing accuracy • Exceptional communication, organization, time management, and follow-through • Ability to work autonomously, make informed decisions, and manage competing priorities • Strong vendor negotiation skills and comfort navigating trade relationships • Flexible, resourceful, and committed to continuous improvement PHYSICAL REQUIREMENTS • Ability to stand, walk, or be on feet for extended periods during FF&E installations • Ability to lift, carry, push, or pull up to 50–60 lbs as needed for unpacking, staging, or assisting with FF&E installations • Ability to bend, stoop, reach, and perform light physical tasks required during installation and styling such as sliding furniture, securing rugs or organizing decor • Must be able to visually inspect FF&E items for quality, finish accuracy, and damage • Comfortable working in active jobsite environments, which may include dust, noise, varying temperatures, use of on-site portable restrooms, or uneven surfaces TRAVEL REQUIREMENTS • Annual Required Travel: ~50-75 days to support FF&E installations both instate and out of state (currently Southeast/Mid Atlantic and Southwest), plus 7-15 days for company events and markets/conferences • Must live within an hour’s drive of a major airport • Must be comfortable traveling by air for projects located more than a 3 hours drive • Must have a valid driver's license and maintain appropriate auto insurance coverage in accordance with company guidelines • Must have access to a reliable personal vehicle available for travel to project sites, installations, vendor locations, and company-related events • Ability to transport by vehicle, small FF&E items, samples, or project materials, as needed