LEO Events

Compensation

Full Description

Description Position Summary: We are seeking a highly organized, proactive Sales & Marketing Project Manager to support the execution of integrated sales and marketing initiatives, with a strong focus on event-driven campaigns, process management, and system optimization. This role sits at the intersection of sales, marketing, creative and strategy – ensuring projects move from idea to execution with clarity, efficiency, and accountability. The ideal candidate thrives in fast-paced environments, loves building structure, and is fluent in tools like HubSpot, Asana & Quickbase. Job Responsibilities Own project timelines and workflows for sales and marketing initiatives, ensuring deliverables stay on track and aligned with priorities Build and manage project plans in Asana, including task assignments, deadlines, dependencies, and status tracking Facilitate weekly project check-ins and cross-department meetings; manage notes, budgets, creative briefs, logistics, and follow-ups Identify bottlenecks early and proactively propose solutions Manage a variety of projects, including sales and marketing initiatives, industry events and conferences, and internal programs Collaborate cross-functionally with teams, departments, vendors, and external partners to ensure seamless execution Support inventory management within Quickbase Serve as a key day-to-day administrator of HubSpot and Asana, maintaining data integrity and workflow consistency Build and refine repeatable processes, templates, and SOPs to improve team efficiency Act as a liaison between teams to ensure clear handoffs and shared visibility Help align internal teams on priorities, timelines, and expectations across concurrent initiatives Administrative & Operational Support Provide administrative oversight and support for the Sales and Marketing department Coordinate logistical aspects of team projects including registrations, travel arrangements, accommodations, shipping, and technology needs Take notes and track action items for departmental meetings as needed Manage departmental expenses, purchase orders, and Quickbase tracking Maintain the departmental calendar Maintain marketing collateral and inventory Stay current on sales and marketing best practices, tools, and technologies that improve efficiency and effectiveness Travel as needed to support events, conferences, and trade shows Requirements Qualifications: Bachelor's degree in marketing, business administration, hospitality management, or another related field, from an accredited four-year college or university 5+ years of experience in sales and/or marketing within the events or hospitality industry PMP preferred, not required Proficient in project management and CRM tools/software (Asana, HubSpot, QuickBase, etc.) Competencies: Excellent communication skills, both oral and written• Highly organized and meticulously detailed Strong project and time-management skills Ability to manage multiple projects simultaneously Professional and positive approach• Attention to detail and able to multitask Ability to work closely and collaboratively with team members across all departments, senior leaders, and key stakeholders Demonstrates curiosity to gather business acumen and company culture Knowledgeable and skilled in business analytics, relationship management, strategy development, project management, and problem-solving Proficient in Microsoft Office Suite Able and willing to travel 5-10% and to work nights and/or weekends as needed Environmental Conditions and Physical Demands: Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee required to do some standing/walking and will be in a well-lighted, heated, and/or air-conditioned indoor office setting with adequate ventilation.