LEO Events, LLC

Compensation

Full Description

Description: Position Summary: We are seeking a highly organized, proactive Sales & Marketing Project Manager to support the execution of integrated sales and marketing initiatives, with a strong focus on event-driven campaigns, process management, and system optimization. This role sits at the intersection of sales, marketing, creative and strategy – ensuring projects move from idea to execution with clarity, efficiency, and accountability. The ideal candidate thrives in fast-paced environments, loves building structure, and is fluent in tools like HubSpot, Asana & Quickbase. Job Responsibilities • Own project timelines and workflows for sales and marketing initiatives, ensuring deliverables stay on track and aligned with priorities • Build and manage project plans in Asana, including task assignments, deadlines, dependencies, and status tracking • Facilitate weekly project check-ins and cross-department meetings; manage notes, budgets, creative briefs, logistics, and follow-ups • Identify bottlenecks early and proactively propose solutions • Manage a variety of projects, including sales and marketing initiatives, industry events and conferences, and internal programs • Collaborate cross-functionally with teams, departments, vendors, and external partners to ensure seamless execution • Support inventory management within Quickbase • Serve as a key day-to-day administrator of HubSpot and Asana, maintaining data integrity and workflow consistency • Build and refine repeatable processes, templates, and SOPs to improve team efficiency • Act as a liaison between teams to ensure clear handoffs and shared visibility • Help align internal teams on priorities, timelines, and expectations across concurrent initiatives Administrative & Operational Support • Provide administrative oversight and support for the Sales and Marketing department • Coordinate logistical aspects of team projects including registrations, travel arrangements, accommodations, shipping, and technology needs • Take notes and track action items for departmental meetings as needed • Manage departmental expenses, purchase orders, and Quickbase tracking • Maintain the departmental calendar • Maintain marketing collateral and inventory • Stay current on sales and marketing best practices, tools, and technologies that improve efficiency and effectiveness • Travel as needed to support events, conferences, and trade shows Requirements: Qualifications: • Bachelor's degree in marketing, business administration, hospitality management, or another related field, from an accredited four-year college or university • 5+ years of experience in sales and/or marketing within the events or hospitality industry • PMP preferred, not required • Proficient in project management and CRM tools/software (Asana, HubSpot, QuickBase, etc.) Competencies: • Excellent communication skills, both oral and written• Highly organized and meticulously detailed • Strong project and time-management skills • Ability to manage multiple projects simultaneously • Professional and positive approach• Attention to detail and able to multitask • Ability to work closely and collaboratively with team members across all departments, senior leaders, and key stakeholders • Demonstrates curiosity to gather business acumen and company culture • Knowledgeable and skilled in business analytics, relationship management, strategy development, project management, and problem-solving • Proficient in Microsoft Office Suite • Able and willing to travel 5-10% and to work nights and/or weekends as needed Environmental Conditions and Physical Demands: Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee required to do some standing/walking and will be in a well-lighted, heated, and/or air-conditioned indoor office setting with adequate ventilation. PI5b758a473f68-31181-39781290 Description: Position Summary: We are seeking a highly organized, proactive Sales & Marketing Project Manager to support the execution of integrated sales and marketing initiatives, with a strong focus on event-driven campaigns, process management, and system optimization. This role sits at the intersection of sales, marketing, creative and strategy – ensuring projects move from idea to execution with clarity, efficiency, and accountability. The ideal candidate thrives in fast-paced environments, loves building structure, and is fluent in tools like HubSpot, Asana & Quickbase. Job Responsibilities • Own project timelines and workflows for sales and marketing initiatives, ensuring deliverables stay on track and aligned with priorities • Build and manage project plans in Asana, including task assignments, deadlines, dependencies, and status tracking • Facilitate weekly project check-ins and cross-department meetings; manage notes, budgets, creative briefs, logistics, and follow-ups • Identify bottlenecks early and proactively propose solutions • Manage a variety of projects, including sales and marketing initiatives, industry events and conferences, and internal programs • Collaborate cross-functionally with teams, departments, vendors, and external partners to ensure seamless execution • Support inventory management within Quickbase • Serve as a key day-to-day administrator of HubSpot and Asana, maintaining data integrity and workflow consistency • Build and refine repeatable processes, templates, and SOPs to improve team efficiency • Act as a liaison between teams to ensure clear handoffs and shared visibility • Help align internal teams on priorities, timelines, and expectations across concurrent initiatives Administrative & Operational Support • Provide administrative oversight and support for the Sales and Marketing department • Coordinate logistical aspects of team projects including registrations, travel arrangements, accommodations, shipping, and technology needs • Take notes and track action items for departmental meetings as needed • Manage departmental expenses, purchase orders, and Quickbase tracking • Maintain the departmental calendar • Maintain marketing collateral and inventory • Stay current on sales and marketing best practices, tools, and technologies that improve efficiency and effectiveness • Travel as needed to support events, conferences, and trade shows Requirements: Qualifications: • Bachelor's degree in marketing, business administration, hospitality management, or another related field, from an accredited four-year college or university • 5+ years of experience in sales and/or marketing within the events or hospitality industry • PMP preferred, not required • Proficient in project management and CRM tools/software (Asana, HubSpot, QuickBase, etc.) Competencies: • Excellent communication skills, both oral and written• Highly organized and meticulously detailed • Strong project and time-management skills • Ability to manage multiple projects simultaneously • Professional and positive approach• Attention to detail and able to multitask • Ability to work closely and collaboratively with team members across all departments, senior leaders, and key stakeholders • Demonstrates curiosity to gather business acumen and company culture • Knowledgeable and skilled in business analytics, relationship management, strategy development, project management, and problem-solving • Proficient in Microsoft Office Suite • Able and willing to travel 5-10% and to work nights and/or weekends as needed Environmental Conditions and Physical Demands: Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee required to do some standing/walking and will be in a well-lighted, heated, and/or air-conditioned indoor office setting with adequate ventilation. PI5b758a473f68-31181-39781290